Bookkeeper, Business Support Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee daily bookkeeping tasks and ensure precise financial records are maintained in Xero.

• Handle supplier invoices and manage accounts payable efficiently.

• Conduct reconciliations for bank and credit card statements.

• Administer accounts receivable, issue customer invoices, and follow up on outstanding payments.

• Reconcile supplier statements and address issues related to missing invoices, credits, and discrepancies.

• Prepare supplier payment runs for management's approval.

• Maintain the chart of accounts and accurately code transactions, including GST considerations.

• Process employee expense reimbursements and issue remittances as needed.

• Keep supporting financial documentation and records up to date.

• Assist with month-end closing and financial reporting activities.

• Manage weekly payroll processing based on employee timesheets.

• Review timesheets and follow up on any missing or unclear information.

• Handle payroll adjustments including overtime, allowances, bonuses, commissions, leave, and more.

• Address employee inquiries regarding payroll and payslips promptly.

• Complete STP reporting, manage superannuation, and handle LeavePlus reporting and administration.

• Maintain employee payroll records, including pay rates, leave balances, and payroll settings in Xero.

• Assist with payroll administration for employee onboarding and terminations.

• Interpret and apply relevant provisions of the Electrical, Electronic, and Communications Contracting Award, escalating issues that require further advice.

• Maintain accounting and operational data within ServiceTitan.

• Complete or review accounting reports and journals in ServiceTitan and ensure they align with Xero.

• Manage the ServiceTitan price book, including services, materials, warranties, pricing, and images.

• Collaborate with technicians and management about any incomplete or incorrect job information.

• Ensure the integrity of the accounting workflow between ServiceTitan and Xero.

• Investigate and resolve any discrepancies between ServiceTitan and Xero.

• Communicate with wholesalers and suppliers regarding invoices, credits, statements, and purchase orders.

• Follow up on any missing supplier documentation and assist with purchase order management.

• Interact with field technicians to gather information necessary for accounting or administrative tasks.

• Maintain organized electronic records and supporting documentation.

• Provide management with proactive updates on completed tasks, outstanding issues, and matters needing attention.

• Initially work alongside the current Australian bookkeeper during the transition period and training, then gradually assume full responsibility for bookkeeping, payroll, accounts, and administrative functions.

⛳️ Requirements

• Demonstrated experience in bookkeeping or accounting, with a solid understanding of Xero.

• Recent practical experience with Australian accounting standards, including GST, superannuation, payroll, and EOFY processes.

• Proficient in Microsoft Excel.

• Willingness to learn ServiceTitan or similar field service management software; prior experience is beneficial but not required.

• Exceptional written and verbal communication skills in English.

• Availability to align with Australian business hours (Bendigo, Victoria) for regular meetings and collaboration.

• Highly organized, detail-oriented, and trustworthy individual.

• Capable of working independently and managing confidential financial information responsibly.

• Ability to identify discrepancies, investigate issues, ask questions, communicate effectively, manage regular tasks independently, and recognize when escalation is necessary.

• Must disclose any existing ongoing roles or client commitments.

• Must represent the engagement on LinkedIn as “Independent Contractor.”

🏝️ Benefits

• 100% remote work from home.

• Flexibility in managing contractor time.

• Long-term opportunity with potential for increased responsibilities and impact.

• Opportunities to take on additional finance and administration functions.

• Opportunities to manage bill payments and other high-trust financial responsibilities.

• Opportunities to assist in recruitment processes and conduct first-round interviews.

• Potential to support Health & Safety/WHS administration.