Bookkeeper

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Take charge of the complete bookkeeping process using QuickBooks Online (QBO)

• Ensure precise maintenance of Accounts Payable and Accounts Receivable records

• Classify transactions accurately and review expense categories

• Update and reconcile bank accounts at least bi-weekly

• Reconcile bank accounts, credit cards, and payment processors

• Prepare and post journal entries

• Execute monthly closing procedures

• Import and reconcile payroll journal entries along with related payments

• Update and track 401(k) contributions

• Perform labor job costing and manage the labor job-costing spreadsheet

• Generate monthly Profit & Loss and Balance Sheet statements

• Assist in budgeting and cash-flow forecasting

• Enter and manage vendor bills and invoices

• Process bill payments following the weekly payment schedule

• Maintain vendor records, documentation, and contractor details

• Follow up on pending vendor, bookkeeping, and receivable matters

• Review and resolve Ask My Client items weekly

• Monitor the bookkeeping email 2–3 times each week

• Allocate and reconcile payments received through Kajabi and PayPal

• Record and match customer payments with invoices

• Assist with multi-state payroll tax accounting and reconciliation

• Maintain accurate records for 1099 contractors and compliance documentation

• Verify payment requests and independently confirm any unusual or suspicious requests

• Adhere to payment approval and verification procedures to safeguard against financial fraud

⛳️ Requirements

• 2–3 years of experience in bookkeeping

• Proficient hands-on experience with QuickBooks Online, including AP, AR, transaction classification, reconciliations, and monthly closings

• Familiarity with payroll reconciliation and multi-state payroll tax

• Experience in managing 1099 compliance and contractor records

• Strong capability in reconciling bank accounts, credit cards, and payment processors

• Proficient in preparing journal entries and monthly financial reports

• Experience with P&L reporting, Balance Sheets, budgeting, and cash-flow forecasting

• Exceptional attention to detail and accuracy

• Excellent organizational and time-management abilities

• Capacity to identify discrepancies and investigate issues independently

• Strong understanding of financial controls and payment security

• Ability to work autonomously and manage the finance function in a remote setting

• High degree of integrity and discretion when handling sensitive financial information

• Strong written and verbal communication skills

• Willingness to work US hours (9am–5pm EST)

🏝️ Benefits

• Competitive salary

• Flexible work environment

• Opportunities for professional development

• Comprehensive health benefits

• Retirement plan options