Bookkeeper

This is a fully remote position, open to applicants in United States.

📋 Description

• Accurately and promptly process vendor invoices, employee reimbursements, and other payable transactions.

• Keep vendor records, tax documentation, purchase orders, and relevant accounting documentation up to date.

• Verify invoices and purchase orders for correctness, appropriate coding, and necessary approvals.

• Prepare vendor payments for authorized approval and ensure processing aligns with established accounting procedures and internal controls.

• Manage and reconcile company credit card transactions, confirming proper documentation, coding, and approvals are in place.

• Investigate and resolve vendor inquiries, discrepancies in invoices, and payment-related issues.

• Process customer invoices, payments, and receipts, ensuring accurate recording and reconciliation between accounting and sales systems.

• Maintain customer accounts, apply payments, and address discrepancies concerning invoices, credits, and outstanding balances.

• Handle returns, refunds, and credit memos following established accounting policies and approval processes.

• Oversee accounts receivable aging, follow up on overdue balances, and assist in timely and professional collections.

• Collaborate with Customer Support and other departments to resolve billing and payment issues.

• Maintain documentation for customer tax exemptions and supporting records, including exemption certificates in Avalara.

• Prepare reconciliations for assigned accounts, journal entries, and supporting schedules, including prepaid expenses.

• Ensure the accuracy of accounting records and supporting documentation within established accounting systems.

• Apply established accounting policies and internal controls, including necessary transaction approvals and independent verification of payment instructions.

• Maintain standard operating procedures and identify opportunities to enhance accounting accuracy, efficiency, and workflows.

• Work with other Accounting team members to facilitate monthly and annual close processes, reporting, cross-training, and backup responsibilities.

⛳️ Requirements

• A Bachelor’s degree in Accounting, Finance, or a related field, or at least 3 years of relevant bookkeeping or accounting experience.

• Knowledge of general accounting principles, bookkeeping practices, and financial recordkeeping.

• Preferred experience with vendor records, purchase orders, and expense processing.

• Experience with Microsoft Dynamics 365 Business Central is preferred.

• Occasional travel to Ascension’s headquarters is required.

• Demonstrate and embody Ascension’s core values of humility, passion, and integrity.

🏝️ Benefits

• Health Care Plan (Medical, Dental & Vision)

• Retirement Plan (401k, IRA)

• Life Insurance (Basic, Voluntary & AD&D)

• Paid Time Off (Vacation, Sick & Public Holidays)

• Family Leave (Maternity, Paternity)

• Short Term & Long Term Disability

• Training & Development

• Work From Home

• Wellness Resources