Billing Specialist

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Prepare, review, and issue precise and timely invoices, encompassing billable hours and specific billing arrangements for clients.

• Collaborate with partners and internal stakeholders to verify billing details prior to the dispatch of invoices.

• Monitor billing schedules and consistently meet deadlines.

• Examine time entries, expenses, and billing information for accuracy and compliance.

• Address billing inquiries and disputes by coordinating with internal teams and liaising with clients.

• Maintain orderly and well-organized billing records and documentation.

• Assist with month-end processes by ensuring billing data is comprehensive and current.

• Detect recurring billing issues and propose effective process enhancements.

• Collaborate with collections and accounts receivable to facilitate a seamless transition from invoicing to payment.

• Support revenue operations, client relationships, and cash flow management.

⛳️ Requirements

• 4–7 years of experience in billing, accounts receivable, or finance operations.

• Familiarity with AI-assisted billing tools, including AI functionalities in accounting or ERP systems.

• Willingness to embrace AI-augmented workflows.

• Experience in automating finance systems.

• Exceptional attention to detail.

• Comfort with hourly, fixed-fee, and retainer billing structures.

• Strong communication skills and the ability to follow up, clarify, and resolve issues promptly.

• Organizational skills and the capability to manage multiple invoices and deadlines concurrently.

• Experience with accounting or billing systems, including ERP and legal billing software.

• Proficient in Excel and confident in handling data.

• Ability to work during US Eastern Time hours.

🏝️ Benefits

• 100% remote work.

• Full-time independent contractor arrangement.

• Diverse and inclusive work environment.

• Opportunity to collaborate with world-class talent.

• Opportunities for personal growth and professional development.