This is a fully remote position, open to applicants in New York.

• Prepare, review, and process invoices for clients.

• Collaborate with Project Managers and internal teams to address billing inquiries, discrepancies, and obtain necessary approvals.

• Submit invoices via client portals and billing systems, ensuring adherence to formatting and submission guidelines.

• Analyze rejected invoices and corrections, identify root causes, and resubmit as necessary.

• Oversee billing schedules, retainers, and billing milestones to guarantee prompt invoicing.

• Keep precise billing records, documentation, and support for audits.

• Address both internal and external queries regarding invoice status and billing concerns.

• Assist with month-end and quarter-end billing closure activities.

• Execute additional billing-related or administrative tasks as assigned.

• Experience in billing within a high-volume professional services firm.

• Proficient in ERP/proprietary software is a must.

• Experience managing high volume invoicing.

• Strong skills in Microsoft Excel and Word, including v-lookups and pivot tables, are required.

• Friendly telephone demeanor and effective communication skills, with the ability to establish and maintain positive relationships with clients.

• Highly organized and attentive to detail.

• Ability to handle multiple tasks simultaneously is essential.

• Proactive mindset with the capability to suggest improvements for invoicing and accounts receivable processes.

• Must reside in the Eastern Time Zone within the United States.

• Flexible Time Off policy

• Medical, Dental, and Vision Insurance

• 401k Match

• Commuter Benefit

Billing Coordinator

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