Billing Analyst – Legal

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Generate and distribute prebills/proformas while assisting with month-end processes.

• Draft communications and execute time and expense transfers and modifications.

• Produce billing reports and ensure timely billing management.

• Allocate unapplied funds and carry out write-offs and cancellations.

• Post and send invoices to clients.

• Prepare attorney/client invoices, which encompass fixed fee, batch, retainer, and contingency invoices.

• Verify the accuracy of billing work products and identify the suitable billing formats.

• Develop spreadsheets and additional billing documents.

• Oversee client billing requirements, guidelines, and fee arrangements.

• Prepare invoices for electronic processing and manage client/matter modifications.

• Conduct time-entry narrative edits and perform proofreading tasks.

• Assist clients with billing inquiries, address issues, and follow up with operational departments.

• Review and amend time entries to ensure compliance with client guidelines.

• Create and maintain spreadsheets to track various functions.

• Complete special projects and fulfill client-specific billing needs while adhering to company policies.

• Collaborate directly with partners, secretaries, and clients.

⛳️ Requirements

• An Associate Degree or higher is preferred, particularly with a focus on Business, Accounting, or Finance.

• Relevant experience may be accepted in place of formal education based on employment history.

• A minimum of two years of billing experience in a law firm or similar professional setting is required.

• Experience with client Document Management Systems (DMS) is essential.

• Proficient in creating spreadsheets, manipulating data, and producing reports.

• Detail-oriented with strong organizational and time management skills.

• Capable of multitasking and meeting tight deadlines in a dynamic environment.

• Effective team player who can also take ownership of individual tasks.

• Exceptional verbal and written communication skills, including the ability to present findings to senior management.

• Able to work efficiently in cross-functional settings and engage with senior management, vendors, and client staff.

• Must handle sensitive matters with professionalism and confidentiality.

• Advanced proficiency in Microsoft Office products, particularly Excel.

• Experience with Aderant is highly preferred.

• Strong proficiency with a 10-key calculator is highly preferred.

• Work schedule is Monday to Friday, during the 1st shift.

🏝️ Benefits

• Medical, dental, and vision coverage.

• Paid time off.

• Disability insurance.

• 401(k) plan with company matching.

• Life insurance.

• Options for voluntary supplemental insurance coverage.

• Parental leave benefits.

• Assistance with adoption expenses.

• Tuition reimbursement assistance.

• Discounts for employers/partners.

• Opportunities for overtime, shift differentials, call-in, and/or standby pay.