Benefits and Payroll Specialist

This is a fully remote position, open to applicants in California.

📋 Description

• Provide accurate and timely multi-state payroll for all exempt and non-exempt personnel.

• Serve as the main point of contact for daily payroll and benefits inquiries.

• Simplify complex policies into clear, supportive guidance for all levels within the organization.

• Ensure the timely and accurate transmission of employee 401(k) contributions to the plan provider in compliance with DOL and ERISA standards.

• Supervise benefits operations, including enrollments and status updates.

• Collaborate with People Ops leadership and benefits brokers to design and implement the annual open enrollment process.

• Oversee payroll registration, tax setup, and compliance renewals as the company expands into new states.

• Conduct internal audits of payroll and benefits records and lead external compliance audits.

• Maintain accurate employee profiles, compensation, and benefits information within the HRIS.

• Ensure seamless cross-platform workflows and dependable employee self-service tools.

⛳️ Requirements

• A minimum of 3 years of specialized experience in multi-state payroll and benefits administration within a fast-paced, high-growth, or startup setting.

• Outstanding written and verbal communication skills, combined with a friendly demeanor and a service-oriented approach.

• Proven experience in managing multi-state payroll compliance, registering in new states, and adapting to changing labor and tax regulations.

• Direct, hands-on experience in leading or supporting internal data hygiene checks and external audits (401k, Workers' Compensation).

• Capability to handle sensitive compensation, financial, and benefits information with sound judgment, utmost discretion, and a strong commitment to confidentiality.

• Proficiency with Google Workspace, Slack, and HRIS/Payroll platforms (Rippling).

• A natural ability to utilize automation to reduce tedious manual tasks and enhance systems.

• Exceptional organizational skills, with the ability to independently manage multiple priorities under critical deadlines.

• Applicants must be either U.S. persons eligible to access export-controlled information without required export authorization or eligible and reasonably likely to obtain the necessary export authorization.

🏝️ Benefits

• Competitive equity grant.

• Medical insurance.

• Dental insurance.

• Vision insurance.

• 401k retirement plan.

• Short-term disability insurance.

• Long-term disability insurance.

• Life insurance.

• Three weeks of paid vacation for new employees.

• 12 paid holidays.

• Unlimited sick time.

• Paid parental leave.