Back Office & Accounting Specialist

This is a fully remote position, open to applicants anywhere in the world.

📋 Description

• Assist with daily operational and administrative tasks.

• Review and distribute incoming payments.

• Prepare, issue, and modify invoices and credit notes.

• Follow up on overdue receivables and oversee collections processes.

• Prepare and arrange documents for external accounting purposes.

• Collaborate with tax advisors and provide assistance on accounting-related issues.

• Process and track affiliate and partner payments.

• Prepare and assess commission statements.

• Create monthly financial summaries, analyses, and reports.

• Maintain and oversee CRM systems and customer information.

• Organize and manage contracts and documentation.

• Draft employment contracts.

• Collect, review, and archive KYC and compliance documentation.

• Schedule appointments and assist management with administrative tasks.

• Continuously enhance internal processes and workflows.

⛳️ Requirements

• Relevant experience in back office, accounting, administration, or a similar role.

• Excellent proficiency in written and spoken German.

• English language skills at a minimum C1 level.

• Confident use of digital tools and eagerness to learn new systems quickly.

• Independent, meticulous, and responsible work ethic.

• High degree of discretion and trustworthiness.

• Ideally, familiarity with HubSpot, Google Workspace, Google Sheets, Stripe, Digistore24, Notion, Slack, and DATEV.

• Strong attention to detail and a commitment to quality.

• Affinity for numerical data and analytical thinking.

• Ownership mentality and a proactive, hands-on approach.

• Ability to work proactively and identify issues early on.

• Strong organizational skills and a methodical approach.

• Discretion in handling sensitive information.

• Compatibility with DACH time zones is preferred.

🏝️ Benefits

• Permanent employment contract.

• 40 hours per week.

• 24 days of annual leave.

• Flexible working hours with a significant degree of autonomy.

• Long-term collaboration in a dynamic and international setting.

• Direct collaboration with management and streamlined decision-making processes.

• 100% remote work opportunity.

• Both employment and freelance engagement options are available.