Audience Development Coordinator – Contract

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Execute tailored, individual email invitations to potential event participants.

• Monitor invitation outreach, track responses, RSVPs, and follow-ups using internal databases and event management platforms.

• Ensure accurate records of attendees, including registration status, contact details, and pertinent participation information.

• Assist with attendee follow-up and outreach to achieve audience goals.

• Compose and distribute communications for attendees, such as confirmations, reminders, and logistical updates.

• Prepare internal briefings regarding the audience, summaries of attendees, and operational documentation.

• Aid in managing website content, including speaker biographies, headshots, titles, and company details.

• Coordinate updates for event and registration pages as necessary.

• Ensure accurate audience data and provide assistance with database management and data entry.

• Help prepare attendee lists, materials for check-in, and documentation for the event day.

• Collaborate with internal teams to confirm that attendee information is correct and current.

• Offer general administrative and operational assistance across various events.

⛳️ Requirements

• Prior experience in event coordination, audience development, marketing operations, or administrative support.

• Outstanding organizational abilities and a keen eye for detail.

• Proficient written communication skills and professional email etiquette.

• Comfortable working with spreadsheets, databases, and event management software.

• Capability to handle repetitive, detail-oriented tasks efficiently and accurately.

• A proactive and adaptable mindset with a willingness to assist wherever necessary.

🏝️ Benefits

• Flexible Paid Time Off (PTO) policy for full-time, salaried employees, allowing for paid time off as needed without a set limit or defined balance.