Associate Talent Services

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Clearly communicate with internal stakeholders and external talent to verify schedules, deliverables, travel arrangements, and necessary documentation.

• Assist in coordinating talent as per the directives of the Director, Talent Services for smaller events, which include regional conventions.

• Oversee logistics related to hiring, onboarding, travel, and payments for Talent, encompassing contract processing, payment workflows, and travel coordination.

• Manage and process contracting and payments for IC Leads locations.

• Keep accurate records, timelines, and checklists to ensure that deliverables are achieved across multiple simultaneous programs and deadlines.

• Facilitate talent coordination for the International Convention, regional conventions, summer programs, adult experiences, and other significant program events.

• Assist the Jewish Enrichment team by organizing logistics for hiring, onboarding, travel, and payments for song leaders and Jewish Enrichment Consultants (JECs).

• Maintain a database and tracking system for speakers and other talent, including contact details, program assignments, contracts, travel, and payment statuses.

• Provide administrative and operational assistance to the Customer Service team by managing email correspondence, composing timely and professional replies, and ensuring clear, consistent communication with both internal and external stakeholders.

• Support the Executive Vice President by preparing materials, coordinating logistics, and following up on essential tasks and projects.

• Travel will involve attending the International Convention, Staff Conference, and the Movement Experiences (ME) Team Retreat.

⛳️ Requirements

• A minimum of 2-4 years of administrative experience.

• A minimum of a bachelor’s degree.

• Unrestricted authorization to work in the U.S. without visa sponsorship, both now and in the future.

🏝️ Benefits

• Own Your Balance.

• Flexible work environment.

• Unlimited paid time off (PTO).

• 18 paid secular and Jewish holidays.

• PLUS two-week long office shutdowns.

• Invest in Your Well-being.

• Medical, dental, vision, short- & long-term disability, and 2.5x salary life insurance.

• Generous 403b and Roth retirement plan with vested match.

• Free access to WellHub, which includes access to gyms, online workouts, and wellness apps.

• Family First Environment.

• Teen Involvement Benefit stipend.

• Flexibility in bringing child(ren) on business travel.

• Generous paid parental leave.

• We also cover your TSA pre-check expenses, provide a home technology allowance, and offer pet insurance options!