Associate, Talent, Finance – Operations

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee daily operations related to finance, talent, and internal culture.

• Manage the complete accounts payable cycle for Vote Solar and Vote Solar Action Fund, which involves vendor setup, bill coding, and payment processing.

• Oversee the credit card program, ensuring receipt matching, adherence to policies, and monthly reconciliation.

• Process and reconcile incoming deposits from donors and grants for both entities.

• Prepare and monitor funder invoicing, categorize funds as restricted/unrestricted, and manage receivable aging.

• Act as the main point of contact for daily accounts payable/accounts receivable inquiries.

• Assist with monthly account reconciliations, budget monitoring, and preparation for annual audits.

• Support hiring processes, track candidate pipelines, and generate reports.

• Maintain employee records and manage onboarding and offboarding documentation.

• Oversee the Lattice performance management and employee engagement survey systems.

• Assist with benefits administration and payroll inquiries.

• Stay updated on labor law changes and maintain employee handbooks and policies.

• Draft and circulate internal newsletters and manage Intranet content.

• Organize organization-wide meetings, events, retreats, and all-staff gatherings.

• Communicate updates on operational policies and collect employee feedback.

• Coordinate staff appreciation initiatives, recognition programs, branded materials, and culture-building activities.

• Contribute to learning and practices that promote diversity, equity, inclusion, and justice.

⛳️ Requirements

• Approximately 2-4 years of professional experience, preferably with exposure to accounting (accounts payable, accounts receivable, or reconciliations) and/or HR or people-operations systems.

• BA/BS degree and/or relevant work experience typically preferred.

• Previous involvement with DEIJ initiatives is preferred.

• Personal commitment to fostering an inclusive and equitable workplace.

• Capability to navigate uncertainty both personally and within the team.

• Strong problem-solving skills with the ability to identify challenges, suggest solutions, and independently manage assigned tasks.

• Ability to work in a collaborative and authentic partnership environment.

• Must reside within the United States.

• Willingness to travel nationally one to three times per year.

• E-Verify employment eligibility verification may be required based on the state of residence.

🏝️ Benefits

• 4 weeks of paid vacation.

• 12 days of sick leave.

• 4 days of personal leave.

• 16 paid holidays, including the last 5 business days of December.

• 100% employer-covered health, dental, and vision insurance for employees and their dependents.

• Retirement savings plan with a 3.5% employer contribution.

• Paid parental and medical leave policy applicable to all regular employees.

• Eligibility for overtime pay in accordance with federal and applicable state law.

• Flexible workplace options, including the possibility to work from a co-working space or from home.