Associate Director, Proposal Management

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee College Board responses to proposals from districts and higher education institutions concerning all programs and services.

• Assist the Director of Proposal Management with state-level RFPs.

• Manage the entire proposal development process from initiation to submission.

• Create proposal timelines, coordinate with stakeholders across the organization, handle communications, facilitate reviews, and incorporate feedback.

• Review and enhance draft content generated by AI or sourced from Loopio, and manually draft content as necessary.

• Ensure proposals are complete, compliant, finalized, approved, and submitted on schedule.

• Work with the Director of Contract Management to compile and submit proposal materials.

• Identify and complete necessary government forms and corporate information for RFPs.

• Follow up on state and district opportunities and maintain an escalation process.

• Spearhead proposal process and workflow redesign, including automation and AI-assisted workflows.

• Create and maintain training plans and materials for the RFP process.

• Monitor proposal success metrics, collect stakeholder feedback, and suggest process enhancements.

• Test and assess new AI-assisted drafting, competitive analysis, and workflow automation tools.

• Engage in working groups, divisional activities, and organizational projects.

⛳️ Requirements

• Understanding of public-school procurement processes.

• Familiarity with College Board programs and services utilized by states and districts.

• 3–5 years of experience in proposal management or competitive bid development.

• Background in K-12 education or education policy is preferred.

• Demonstrated project management skills managing multiple complex projects across various teams with fixed deadlines.

• Strong organizational and prioritization abilities.

• Proficient in technical proposal, policy, or legislative writing and editing.

• Capable of synthesizing information from diverse sources into a unified voice.

• Excellent facilitation, collaboration, relationship-building, and influencing skills.

• Experience with data-informed problem-solving and continuous process improvement.

• Experience in leading or participating in process and workflow redesign initiatives.

• Practical experience with AI tools for content creation, research, or workflow automation.

• Ability to assess, adopt, and incorporate AI tools into team workflows.

• Proficient in proposal management platforms, preferably Loopio.

• Skilled in Microsoft Office Suite: Word, PowerPoint, Excel, and SharePoint.

• Proficient with Slack.

• Bachelor's degree (B.A. or B.S.) is required.

• Willingness to travel 3–4 times a year to College Board offices or for College Board-related business.

• Capability to periodically lift boxes weighing 5–10 pounds.

• Authorization to work in the United States for any employer.

• Strong written and verbal communication skills, clear and concise.

• Curiosity and a readiness to experiment with emerging technologies and AI-driven solutions.

• A learner’s mindset and a commitment to personal growth.

• A collaborative and empathetic approach.

🏝️ Benefits

• Fully remote work option available.

• Optional hybrid work arrangement for candidates near College Board offices (in-office on Tuesday and Wednesday).

• Annual bonuses provided.

• Opportunities for merit-based raises and promotions.

• Work in a mission-driven environment.

• Professional development and investment in employee growth and success.

• Meaningful career with a supportive team.

• Competitive compensation package.

• Occasional opportunities for business travel.