Associate, Corporate Affairs – Special Projects

This is a fully remote position, open to applicants in District of Columbia, +1 more state.

📋 Description

• Monitor assignments, deadlines, pending decisions, and next steps across various projects; actively follow up to ensure progress is maintained.

• Create executive and company research, meeting briefs, presentations, correspondence, and talking points.

• Attend selected meetings, document action items, and facilitate follow-up with internal teams and external contacts.

• Assume responsibility for assigned tasks, investigate solutions, and raise issues that require guidance or a decision.

• Assist in the planning and execution of Zeta Live, CES, Cannes, POSSIBLE, town halls, senior leadership summits, and Sales Kickoff events.

• Manage vendor communications, secure proposals, monitor budgets and invoices, and uphold planning timelines.

• Organize executive and client dinners, including venue research, reservations, guest lists, seating arrangements, and hospitality details.

• Aid in event logistics, materials preparation, and on-site execution, addressing routine challenges and escalating significant decisions.

• Investigate relevant policy developments, government stakeholders, agencies, and potential business opportunities.

• Assist in creating briefing materials, stakeholder correspondence, meeting agendas, and outreach documents.

• Schedule meetings and follow up on supporting government relationships, advocacy initiatives, and federal business development efforts.

• Provide administrative and project support for Zeta PAC activities in collaboration with relevant internal teams.

• Assist with selected CEO initiatives through research, meeting preparation, and follow-up actions.

• Manage specific requests and logistics, including purchasing, shipments, vendor sourcing, and other assignments that require discretion and resourcefulness.

⛳️ Requirements

• Approximately two to three years of relevant experience in corporate affairs, government, consulting, executive support, events, business operations, or a similarly rigorous setting.

• Strong writing and research capabilities, with the skill to convert information into clear and concise materials.

• Exceptional organizational skills and follow-through; adept at managing multiple assignments as priorities shift.

• Sound judgment and discretion when dealing with confidential business and personal information.

• Comfortable communicating professionally with senior executives, government offices, vendors, and other external stakeholders.

• Proficient in Microsoft Office, particularly PowerPoint and Excel.

• Willingness to travel and provide occasional evening or weekend support for events and time-sensitive projects.

🏝️ Benefits

• Unlimited PTO

• Excellent medical, dental, and vision coverage

• Employee Equity

• Employee Discounts

• Virtual Wellness Classes

• Pet Insurance