Assistant Manager – Virtual Legal Support

This is a fully remote position, open to applicants in United States.

📋 Description

• Offer daily leadership and foster the growth of Virtual Legal Support.

• Be accessible to the team during their shifts and lead by example.

• Oversee workflow by monitoring tasks and pinpointing bottlenecks.

• Collaborate with upper management to implement process enhancements within the Direct Support service line.

• Assess and recommend effective resource distribution based on workload and deadlines.

• Monitor and refine workflow efficiency.

• Assist in the integration of new hires into the service line.

• Facilitate communication across departments.

• Support initiatives for change management.

• Aid in escalation and resolution of issues.

• Review standing instructions for the intake of new matters.

• Organize, save, and label documents in the firm’s Document Management System.

• Update case lists as needed.

• Submit vendor invoices and process expense reimbursements.

• Prepare shipping labels for outgoing documents.

• Draft confidential and sensitive legal documents for all 50 states utilizing Microsoft Suite templates and forms.

• Convert documents and perform document comparisons.

• Create and manage tables of contents and authorities.

• Prepare mail merges efficiently.

• Format fillable forms and refine presentations.

⛳️ Requirements

• A minimum of 2-5 years of pertinent leadership experience in a large, multi-location defense litigation firm.

• Prior law firm experience is mandatory.

• Bachelor’s degree or an equivalent combination of education and/or experience is required.

• Advanced proficiency in Microsoft Suite Programs, including Word, Excel, and PowerPoint.

• Availability to work designated hours across U.S. time zones: 11am-8pm EST / 10am-7pm CST / 9am-6pm MST / 8am-5pm PST.

• A cover letter and resume are required for consideration.

🏝️ Benefits

• Fully remote work arrangement.

• Exempt full-time position.

• Occasional weekend availability may be necessary as part of the role.