Assets Administrator

This is a fully remote position, open to applicants in California, +4 more states.

📋 Description

• Organize, maintain, and update vehicle tags and registrations for company trucks, trailers, and UTVs.

• Verify the active or terminated status of fleet, trailers, and UTVs, updating records accordingly.

• Manage both physical and digital registration files.

• Collaborate with field teams and the fleet vendor, Wheels, to coordinate registration copies, renewals, and terminations.

• Track renewal requirements and proactively initiate the renewal process.

• Ensure accurate vehicle entries in the Fleet Management Vendor platform.

• Assist field teams with processes related to vehicle purchases and terminations.

• Prepare and distribute field driver kits along with updated fleet information.

• Oversee the coordination of incoming and outgoing corporate assets, including GPS units, cameras, fuel cards, and HD cards.

• Distribute assets to new hires and existing personnel via FedEx and UPS.

• Confirm the installation of GPS and camera replacements, as well as asset assignments.

• Maintain logs and tracking records for asset assignments.

• Coordinate DOT Driver Clearance when assigning fuel cards or vehicles.

• Administer and monitor the fuel card program.

• Manage the asset inbox by triaging requests and routing or fulfilling them as necessary.

• Log and track requests in FreshService, escalating unresolved items as needed.

• Maintain SharePoint document libraries and assist with version control.

• Generate weekly and monthly status reports.

• Support audit readiness, including data entry and record updates.

• Schedule meetings, coordinate logistics, and prepare meeting notes along with action-item summaries.

• Manage outgoing shipments via USPS, UPS, and FedEx.

• Assist with asset-related special projects and perform other assigned tasks.

⛳️ Requirements

• An Associate's degree is required; a Bachelor's degree is preferred.

• An equivalent combination of education and relevant administrative experience will be considered.

• A minimum of 5 years of experience in administrative, coordinator, or office support roles is preferred.

• Experience in fleet, logistics, facilities, or asset management is advantageous but not mandatory.

• Previous experience in a remote or distributed team environment is a plus.

• Strong organizational skills with a keen attention to detail and accuracy are essential.

• Effective written and verbal communication skills, coupled with a professional telephone manner, are required.

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office software is necessary.

• Comfort with electronic document management systems such as SharePoint or ShareFile is important.

• Ability to handle a high volume of routine tasks concurrently while effectively prioritizing responsibilities.

• Capability to work independently in a remote setting while maintaining reliable communication.

• Reliability, dependability, and flexibility are crucial.

• A professional demeanor in both internal and external communications is expected.

• Must be legally authorized to work in the U.S. without requiring employer sponsorship, now or in the future.

🏝️ Benefits

• Medical, dental, vision, basic life and disability insurance.

• 401(k) plan.

• Vacation, sick leave, and holiday pay.

• Remote work arrangement.