Asistente Virtual de Operaciones e Inteligencia Artificial

This is a fully remote position, open to applicants in Spain.

📋 Description

• Manage the agenda, emails, meetings, bookings, communications, and commitments of management through assistants and AI agents.

• Execute administrative and operational tasks related to launches, campaigns, sales, events, mentoring, training, and digital services.

• Delegate tasks to AI agents, provide clear instructions, monitor progress, and ensure tasks are executed correctly.

• Oversee vendor searches, budget requests, communications, follow-ups, and appointment coordination.

• Assist and accompany clients, students, and collaborators through AI, maintaining close, personalized, and timely communication.

• Handle multiple conversations and requests, preserving context and ensuring follow-up on commitments.

• Support the management of invoices, budgets, documentation, and other administrative or financial processes.

• Keep records, management statuses, documentation, and commitments updated using digital tools.

• Prepare and review summaries, minutes, communications, reports, and documents with the assistance of AI.

• Identify errors, validate information, and correct outputs generated by agents before finalizing tasks.

• Document instructions, procedures, and reusable routines to enhance operational efficiency.

• Anticipate needs, resolve incidents within the scope of responsibility, and escalate decisions that require authorization.

⛳️ Requirements

• Minimum of 2 years of experience in virtual assistance, executive assistance, administrative support, or operations.

• Practical and demonstrable experience using assistants or AI agents to execute work processes.

• Proficiency in tools such as Claude, ChatGPT, Gemini, or other artificial intelligence solutions.

• Ability to assign tasks to AI agents, establish clear instructions, supervise execution, verify results, and rectify errors.

• Experience managing emails, agendas, meetings, documentation, communications, and administrative follow-ups.

• Capacity to organize multiple requests and priorities while working autonomously.

• Excellent oral and written communication skills in Spanish.

• Service-oriented mindset, empathy, and ability to provide personalized attention to clients.

• Critical thinking, attention to detail, confidentiality, and accountability for results.

• Availability to work during the established hours, coordinating activities with a team based in Spain.

• Own computer, stable internet connection, and suitable workspace for remote work.

• Experience in startups, agencies, service companies, or digital businesses is valued additionally.

• Familiarity with CRM, Google Workspace, training platforms, digital marketing, or collaborative tools is valued additionally.

• Experience using workflows, reusable instructions, and AI automations is valued additionally.

• Written English skills are valued additionally.

• No programming or complex technical integration skills are required.

🏝️ Benefits

• 100% remote work from Latin America.

• Freelance engagement through a service provision agreement.

• Full-time collaboration, Monday to Friday.

• Participation in training, communication, marketing, and digital business projects.

• Continuous learning and exposure to tools and artificial intelligence solutions.

• Professional development opportunities based on performance and company needs.

• A close-knit, collaborative, and innovation-oriented team.