Administrative Assistant IV

This is a fully remote position, open to applicants in United States.

📋 Description

• Provide administrative support to two Senior Executives.

• Oversee calendars, arrange meetings, and resolve scheduling conflicts across different time zones.

• Prepare for meetings by setting up calendar events, drafting agendas, creating presentations, and liaising with participants.

• Manage executive schedules to ensure adequate time for completing tasks.

• Attend meetings to oversee Zoom operations, track action items, and follow up with participants.

• Organize team-building activities and both onsite and offsite meetings.

• Collaborate with the Administrative Assistant who supports the Consumer Engineering executives’ Product counterpart.

• Coordinate executive priorities, cross-functional meetings, strategic initiatives, and organizational planning.

• Work alongside the Leadership Support Team to address needs across Affirm.

• Submit expense reports and manage travel arrangements using Navan.

• Create documents and presentations using Google Suite and Microsoft Office.

• Reconcile basic team travel and expense budgets.

• Handle various ad hoc special projects.

• Utilize emerging AI tools to enhance productivity and streamline administrative tasks.

• Report directly to the lead Executive Assistant on the Engineering Team.

⛳️ Requirements

• 2-4 years of pertinent administrative experience.

• Capability to work independently and collaboratively across various teams.

• Experience in a rapidly growing company with the ability to excel in a fast-paced dynamic setting.

• Proficiency in Google Suite, Microsoft Office, Navan, and Zoom.

• Strong work ethic, professionalism, confidentiality, and sound judgment.

• Ability to manage conflict and provide and accept feedback in a diplomatic manner.

• Confidence and sound judgment to professionally challenge requests and suggest thoughtful alternatives.

• Highly organized and resourceful, capable of multitasking with keen attention to detail and follow-through.

• Visa sponsorship is not available for this position.

🏝️ Benefits

• Base pay may include equity rewards.

• Monthly stipends for health, wellness, and technology expenses.

• 100% subsidized medical coverage, dental, and vision for you and your dependents.

• Flexible Spending Wallets with stipends for technology, food, lifestyle needs, and family planning expenses.

• Competitive vacation and holiday schedules.

• Employee stock purchase plan allowing employees to buy Affirm shares at a discount.

• Remote-first work flexibility.