AR/AP Accounting Analyst

This is a fully remote position, open to applicants in India, +1 more country.

📋 Description

• Create precise customer invoices in a timely manner and verify terms against contracts, purchase orders, and non-standard agreements.

• Maintain invoicing timelines and global customer master records within financial systems.

• Submit invoices via customer invoicing portals and perform necessary follow-ups.

• Reach out to business clients regarding overdue balances through phone and email across various international time zones.

• Negotiate payment arrangements, manage incoming calls, and uphold professional relationships with clients.

• Investigate and resolve billing discrepancies, disputes, and customer inquiries in collaboration with project managers, commercial teams, and finance colleagues.

• Cancel invoices, issue credits, and accurately record customer payments.

• Prepare, reconcile, and analyze monthly accounts receivable aging reports.

• Assist with monthly and quarterly closing procedures.

• Participate in cross-training for the entire accounts payable lifecycle and provide backup coverage for accounts payable.

• Review, code, and process vendor invoices, expense reports, and travel claims.

• Support weekly payment processing, fund transfers, and vendor bank detail verification.

• Oversee global accounts payable mailboxes and assist in resolving vendor inquiries.

• Maintain standard operating procedures for accounts payable.

• Prepare reconciliations for balance sheets and ledgers concerning accounts receivable and accounts payable.

• Provide transaction documentation for both internal and external audits.

• Ensure the accuracy of financial data and assist with ad hoc accounting projects.

⛳️ Requirements

• Relevant experience in accounting or finance with direct responsibility for full-cycle accounts receivable, credit control, and B2B collections.

• Proficient understanding of general ledger accounting, invoice reconciliation, and month-end closing processes.

• Experience with a large enterprise resource planning (ERP) system, such as Workday, Oracle, or SAP.

• Familiarity with handling multiple currencies.

• Strong verbal and written communication skills in English.

• Confidence in initiating calls, negotiating payments, and addressing customer inquiries across different regions and time zones.

• Collaborative mindset with proactive follow-up with project managers and finance teams.

• Advanced Microsoft Excel skills, including proficiency in lookups and pivot tables.

• Practical approach to addressing billing and payment challenges.

• Ability to handle confidential financial information with discretion.

• Capability to manage accounts receivable priorities while providing backup for accounts payable coverage.

• Availability to work from 9:00 a.m. to 6:00 p.m. U.S. Eastern Time.

• Applicants must possess work authorization in the country they are applying for, without the need for current or future visa sponsorship from Kognitiv.

• Familiarity with accounts payable processes is beneficial but not essential.

• Experience within a professional services setting is advantageous but not mandatory.

• Familiarity with Projector or Workday PSA is a plus but not required.

• Experience with customer invoicing portals, particularly Coupa or Ariba, is helpful but not essential.

• Experience with AI tools is advantageous but not required.

🏝️ Benefits

• Remote work flexibility.

• Full overlap with U.S. clients and the finance team during working hours.

• Equal employment opportunity protections.

• Fair-chance consideration in line with applicable law.