AI-Enabled Executive & Operations Assistant

This is a fully remote position, open to applicants in Philippines, +1 more country.

📋 Description

• Oversee active coaching engagements, monitor session utilization and renewals, manage deliverables on Monday.com boards, and draft follow-up communications for clients.

• Conduct research, develop, and enhance AI workflows primarily utilizing Claude and Gemini for document generation, transcript analysis, and automation of workflows.

• Create suites of coaching documents, which include progress trackers, nomination templates, and interview questions.

• Develop client-facing kickoff packages, incorporating lightweight HTML mockups.

• Coordinate complex schedules involving multiple parties.

• Manage Calendly settings for both team members and external coaches.

• Handle user access, permissions, and settings across Google Workspace, Microsoft Teams, Zoom, Google Meet, and LinkedIn accounts.

• Uphold formatting standards consistently across client-facing materials.

• Ensure a well-organized file structure across Monday.com, Google Drive, and SharePoint.

• Provide agile support for daily executive tasks and adjust priorities as operational demands change.

⛳️ Requirements

• Demonstrated experience in an executive assistant, operations coordinator, or administrative support position.

• Ideally experienced in supporting multiple team members at once.

• Comfortable with or eager to learn AI tools, particularly Claude and Gemini for Workspace.

• Familiarity with Monday.com, Calendly, Google Drive, Microsoft SharePoint/Teams, and Zoom, or a proven ability to quickly learn new software.

• Outstanding written communication skills.

• Keen attention to detail.

• Good judgment in managing client and stakeholder communications.

• Proactive and self-motivated working style.

• Capability to manage multiple work streams with minimal supervision.

• Previous experience in executive coaching, professional services, or leadership development is preferred.

• Hands-on experience in building or customizing AI-driven workflows, templates, or document automation pipelines is preferred.

🏝️ Benefits

• Remote work.

• Potential for the role to evolve into higher-level, strategic support.

• Access to generative AI tools and ongoing process improvement opportunities.