AEC Proposal Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the entire proposal lifecycle from initiation to submission.

• Monitor deadlines, requirements, and deliverables to guarantee a compliant response.

• Develop and maintain the proposal schedule and task assignments.

• Thoroughly examine solicitation documents to identify compliance requirements.

• Create compliance matrices to ensure all instructions are fulfilled.

• Collaborate with technical teams to ensure that content aligns with client standards.

• Conduct research on external and internal clients.

• Partner with leadership to define and execute winning strategies.

• Ensure consistency and strategic messaging throughout all sections.

• Manage and tailor resumes, project descriptions, and organizational charts.

• Write non-technical sections such as cover letters and company overviews.

• Revise and enhance technical content for clarity and persuasive impact.

• Oversee printing, packaging, and electronic submission processes.

• Coordinate with partners and subcontractors to gather non-fee and non-technical materials necessary for submission.

• Assist in capture planning and research activities prior to the RFP release.

⛳️ Requirements

• Bachelor’s degree or higher in business, English, journalism, communications, or a related discipline.

• A minimum of three (3) years of federal proposal experience.

• At least three (3) years of proposal coordination experience in the AEC industry.

• Proficiency in Adobe Creative Suite (particularly InDesign), Open Asset, and CRM systems.

• Competence in the Microsoft Office suite, including Word, Excel, Outlook, SharePoint, and MS Teams.

• Exceptional written and verbal communication skills, along with outstanding organizational abilities and strong attention to detail.

• Capability to operate under multiple strict deadlines and within compressed timelines.

• Must possess or be able to obtain and maintain a Real ID or Passport for commercial airfare travel.

• Must have or be able to obtain and maintain a valid driver's license.

🏝️ Benefits

• Accommodation Requests: We are dedicated to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities in employment.

• Equal Employment Opportunity: All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

• Native American Hiring Preference: Our parent company, Mno-Bmadsen, prioritizes hiring Pokagon citizens who are qualified and suitable for available positions.