Administrative Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Deliver high-level administrative assistance to senior program leaders at PPG.

• Execute a wide range of administrative tasks, including calendar management and travel coordination.

• Prepare agendas and briefing materials for meetings.

• Collect, organize, and compile data for reports and presentations.

• Maintain contact lists, CRM records, and assist with follow-ups on outreach activities.

• Organize and preserve program files and documentation.

• Provide administrative support for special projects and initiatives.

• Offer gap coverage for the CEO and COO in the absence of the Executive Assistant.

• Coordinate meetings, manage logistics, and support events.

• Oversee inventory and manage the shipping of company equipment and materials.

⛳️ Requirements

• A bachelor's degree or equivalent professional experience will be considered in place of formal education.

• A minimum of 2 years in administrative or executive support roles, preferably within a nonprofit setting.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Adobe, and Canva.

• Strong organizational and time-management capabilities.

• Exceptional written and verbal communication skills.

• Ability to prioritize and manage multiple tasks with minimal supervision.

• Willingness and capacity to travel 2-4 times per year.

• A high level of professionalism, discretion, and confidentiality.

🏝️ Benefits

• Medical, dental, and vision insurance.

• Multiple plan options to accommodate individual needs.

• Access to health and flexible savings accounts.

• 15 vacation days.

• 12 sick days.

• 3 personal days.

• 2 floating holidays.

• 12 paid holidays.

• Winter recess.

• Employer match for retirement savings.

• Paid parental leave.

• Access to backup care for caregiving needs.

• Work-from-home stipends or shared office space options.