Administrative Assistant – Services, Field Operations

This is a fully remote position, open to applicants in Alabama, +44 more states.

📋 Description

• Execute clerical and general office duties to support the Services and Field Operations Department.

• Uphold a professional demeanor when interacting with clients and colleagues.

• Manage, track, and communicate warranty documentation with manufacturers.

• Organize field office trailers and procure necessary supplies.

• Oversee tool requests and inventory, including those for new hires and personal protective equipment (PPE).

• Submit and monitor maintenance service requests and coordinate repairs with preferred vendors.

• Facilitate division and department support activities while acting as a liaison with other divisions and departments.

• Create shipping labels, arrange pickups, and monitor package deliveries.

• Organize and coordinate travel arrangements, such as airfare, car rentals, hotel bookings, conferences, and off-site visits.

• Update and disseminate departmental communications.

• Assist with departmental accounting and invoice details or coding.

• Plan events and process associated payments.

• Manage the company-issued credit card and prepare expense reports.

• Establish, maintain, and update files, databases, records, and documents.

• Perform additional responsibilities as assigned.

⛳️ Requirements

• High School Diploma or GED equivalent is required.

• Experience with computers and facilities ticketing systems is preferred.

• Strong communication and interpersonal skills are essential.

• Excellent organizational skills with the ability to handle multiple tasks and solve problems effectively.

• Proficient written and verbal communication skills in English.

• Professional demeanor in email and telephone communications.

• Reliability, dependability, and adaptability are crucial.

• Must be legally authorized to work in the U.S. without requiring employer sponsorship now or in the future.

🏝️ Benefits

• Medical, dental, vision, basic life, and disability insurance.

• 401(k) retirement plan.

• Paid vacation, sick leave, and holidays.

• Fully remote work opportunity.