Administrative Assistant, Game Operations – Strategy

This is a fully remote position, open to applicants in Illinois.

📋 Description

• Manage calendars, meetings, travel arrangements, and administrative tasks related to games.

• Create agendas, presentations, spreadsheets, correspondence, and meeting notes.

• Monitor decisions, responsible parties, and deadlines; diligently follow up and highlight items requiring attention.

• Maintain departmental records, project files, and contact details.

• Handle sensitive business, employee, vendor, and financial information with utmost confidentiality.

• Prepare purchase requests and orders in accordance with established approval protocols.

• Coordinate vendor quotes, availability, order confirmations, and delivery schedules.

• Track outstanding orders and communicate any delays or inconsistencies.

• Gather and organize invoices and documentation for accounting purposes.

• Assist in resolving billing and Capital Expenditure queries.

• Reconcile purchasing and expense records, allocating costs to the appropriate location or project.

• Maintain trackers for equipment orders, installations, relocations, and departmental initiatives.

• Prepare status reports outlining progress, requirements, and next steps.

• Collaborate with field leaders, technical teams, home office staff, and vendors.

• Direct requests to the appropriate owner and ensure follow-through until resolution is achieved and documented.

• Suggest practical solutions for recurring administrative challenges and support other departmental projects as priorities shift.

⛳️ Requirements

• A minimum of 3 years of experience in administrative support, operations, purchasing, or a related field.

• Excellent organizational skills, attention to detail, and reliable follow-through.

• Effective written and verbal communication skills with leadership, field teams, and external stakeholders.

• Proficient in Microsoft 365, particularly Excel, Outlook, Word, and PowerPoint.

• Experience handling invoices, purchase orders, and expense reports, or a willingness to learn priority accounting systems.

• Good judgment when dealing with sensitive information and competing priorities.

• Ability to work autonomously, recognize when guidance is needed, and raise concerns promptly.

• High school diploma or equivalent is required.

• Must be open and able to travel approximately 25% of the time.

🏝️ Benefits

• Medical coverage.

• Dental coverage.

• Vision coverage.

• 401(k) plan with company matching.

• Paid time off.

• Paid holidays.

• Employee discounts.

• Engagement in community initiatives through FEG Kind.