Administrative Assistant / Project Coordinator

This is a fully remote position, open to applicants in United States.

📋 Description

• Support the client in enhancing operational efficiency, improving service delivery, or facilitating business functions through high-quality, task-oriented services provided by a skilled contractor.

• Oversee executive calendars and arrange meetings, appointments, and project discussions.

• Coordinate meeting invitations and ensure that participants are adequately prepared.

• Keep organized project files and documentation using Dropbox.

• Provide assistance with general administrative duties and daily office support.

• Maintain well-organized records and ensure that important documents are correctly filed and named.

• Participate in project meetings via Teams or Zoom and take comprehensive meeting minutes.

• Record key discussions, project updates, and action items using Smartsheet.

• Monitor project deliverables and ensure that follow-up tasks are completed.

• Assist in posting company-provided content on Instagram and LinkedIn.

⛳️ Requirements

• Prior experience in supporting construction projects is preferred.

• Proven experience in taking professional meeting minutes.

• Experience in coordinating project follow-ups and scheduling meetings.

• Strong proficiency in Microsoft Office Suite.

• Advanced knowledge of Microsoft Outlook.

• Experience utilizing Dropbox for document management.

• Familiarity with Smartsheet.

• Excellent computer and organizational skills.

• Experience in supporting executives or project managers is preferred.

• Familiarity with Instagram and LinkedIn is advantageous.

🏝️ Benefits

• Competitive rates

• Weekly payments

• Various open roles are available

• Free training and upskilling

• Constant support and guidance

• A vibrant community always ready to support you

• And more!