Administrative Assistant, Diversity, Equity, Inclusion

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the calendars for the Director and Manager of DEI, assessing and prioritizing meeting requests while managing scheduling logistics.

• Compile daily briefings that outline upcoming meetings, calls, and changes to the schedule.

• Act as the primary point of contact for internal stakeholders, partners, and external contacts.

• Organize team meetings and events, which includes preparing agendas, coordinating catering, arranging conference room/AV setup with Facilities and IT, and welcoming guests.

• Document notes and create minutes, ensuring clear follow-up tracking.

• Arrange travel logistics, including flights, accommodations, and car services, while preparing detailed itineraries.

• Manage receipts, expense reports, and invoices from vendors/consultants, ensuring timely submissions and correct coding.

• Offer travel assistance and handle expenses post-trip.

• Maintain organized systems for contracts, invoices, NDAs, and departmental documents.

• Assist with onboarding processes for new hires, interns, and consultants, including managing paperwork, supplies, and information dissemination.

• Provide administrative support for GRAMMY Week and the GRAMMY Awards show events, including ticket distribution for the DEI team.

• Undertake additional project-related tasks as assigned.

⛳️ Requirements

• Bachelor's degree with 2 to 4 years of relevant experience.

• Experience in entertainment, nonprofit, and/or mission-driven organizations is preferred.

• Proficient in MS Office Suite: Outlook, Word, Excel, and PowerPoint.

• Strong familiarity with Google Programs and Airtable.

• Exceptionally organized with a keen attention to detail and accuracy.

• Capable of managing competing priorities and resolving issues under deadline pressure.

• Professional written and verbal communication abilities.

• Ability to occasionally stand, walk, and sit for extended periods.

• Ability to work on a computer for long durations.

• Capacity to lift and/or move up to 60 pounds.

🏝️ Benefits

• Positions working 20+ hours per week receive a comprehensive benefits package.

• Medical coverage.

• Dental coverage.

• Vision coverage.

• 401k match.

• Generous paid time off.