Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Execute a diverse array of administrative tasks and manage intricate office processes.

• Facilitate departmental communication and assist with ongoing correspondence.

• Reconcile monthly budgets and analytical reports; update financial tallies for cost centers.

• Handle invoices, purchase orders, requisitions, expense documents, and credit card statements.

• Review and update policies, procedures, and departmental information on an annual basis.

• Assist employees with form submissions and information updates.

• Screen and direct incoming phone calls and visitors to the department.

• Manage the inventory of office supplies.

• Arrange schedules for conference rooms, staff and committee meetings, conference calls, and Webex requirements.

• Prepare agendas, minutes, and monthly or appointment calendars.

• Act as the payroll representative for the department and coordinate payroll and leave reporting.

• Organize travel arrangements.

• Review compliance documentation, invoices, and timekeeping records.

⛳️ Requirements

• High school diploma or equivalent qualification.

• Two years of additional training or relevant experience, or one year of secretarial training may be considered in place of experience.

• Proficient typing skills with a minimum speed of 35 words per minute.

• Familiarity with Microsoft Office applications, including Excel, and other relevant systems.

• Strong attention to detail when reviewing compliance documentation, invoices, and timekeeping records.

• Capability to lift, push, or pull weights ranging from 10 to 15 pounds.

• Ability to remain seated for extended periods.

🏝️ Benefits

• Full-time work schedule of 40 hours per week.