Administrative Assistant

This is a fully remote position, open to applicants in Portugal.

📋 Description

• Assist with onboarding and offboarding procedures, which include managing documentation, checklists, data gathering, and access control.

• Ensure that employee records are comprehensive and current, encompassing contracts, amendments, certificates, and legal documents.

• Address routine internal requests such as employment verification letters and certificates.

• Facilitate logistics for training sessions, performance review cycles, and team initiatives.

• Record and enter supplier and customer invoices into accounting and management software.

• Receive, review, and forward invoices and expense claims to the accounting department.

• Process expense reimbursements and assist with document verification.

• Maintain an organized document management system and filing process.

• Update spreadsheets and assist in the preparation of basic reports.

• Provide general administrative assistance, which includes managing correspondence, suppliers, and meeting logistics.

• Contribute to the enhancement of HR and administrative processes and tools.

• Collaborate closely with leadership and external partners to ensure accurate documentation, adherence to deadlines, and availability of information.

⛳️ Requirements

• A degree in Human Resources, Management, Business Administration, Accounting, or a related discipline.

• Previous experience in administrative, HR, or accounting support positions.

• Proficiency in Office and Google Workspace applications.

• Professional proficiency in English, both written and verbal.

• Highly organized, detail-oriented, and dependable.

• Capability to meet deadlines and juggle multiple tasks concurrently.

• Strong sense of discretion and confidentiality when managing personal and financial information.

• Excellent verbal and written communication skills.

• A keen interest in process improvement and a willingness to utilize AI-driven tools to enhance efficiency.

🏝️ Benefits

• Competitive compensation package.

• Health insurance coverage.

• Opportunities for career advancement.

• Remote-first work model.

• Complimentary coffee.

• Access to arcade machines.

• Rooftops and terraces available for relaxation.

• Team-building events.

• A fun and engaging work environment.