Administrative Assistant

This is a fully remote position, open to applicants in Florida, +6 more states.

📋 Description

• Provide administrative assistance to the Associate Corporate Counsel and other assigned corporate leadership.

• Aid in the organization and maintenance of contracts, leases, legal documents, and associated records.

• Monitor key dates, action items, and project status updates across various departments.

• Maintain spreadsheets, logs, trackers, and records for the department.

• Assist with contract tracking software, lease files and software, policy documentation, and other corporate records.

• Coordinate logistics for meetings, prepare materials, take notes during meetings, and distribute follow-up tasks.

• Send reminders and help in tracking outstanding tasks and requests.

• Aid in monitoring the schedule for policy and procedure reviews and document updates.

• Organize correspondence, files, and electronic records to ensure easy access to information.

• Support payer relations, legal, human resources, and other corporate functions with their administrative and organizational requirements.

• Perform additional administrative duties as assigned.

⛳️ Requirements

• High School Diploma or GED.

• A minimum of three (3) years of experience in legal administrative support, administrative support, or a related office environment is preferred.

• Experience in supporting legal, healthcare, corporate, or professional services sectors is preferred.

• Notary Public certification is preferred but not mandatory.

• Family Allergy & Asthma will cover the costs of certification for the selected candidate if required.

• Proficiency in Microsoft Office applications, including Outlook, Excel, Word, and Teams.

• Strong organizational, communication, and follow-up abilities.

• Capability to manage multiple priorities while maintaining attention to detail.

• Ability to handle confidential information with appropriate discretion.

🏝️ Benefits

• Competitive salary and comprehensive benefits package.

• Opportunities for professional development and growth.

• Supportive work environment with a focus on teamwork.