Administrative Analyst

This is a fully remote position, open to applicants in Brazil.

📋 Description

• Enter data into Client Platforms: Execute data entry, update proposals, and manage information on client-specific portals.

• Electronic Signature Oversight: Oversee the entire process of drafts and proposals on digital signature platforms (e.g., ZapSign, DocuSign), manage submissions, follow up on outstanding signatures, and arrange signed documents.

• Light System Maintenance: Ensure the internal system (Light) is consistently updated with the commercial and operational information of the New Business area.

• Legalbox Registrations: Input new requests, scopes, and documents into the Legalbox system, ensuring data integrity.

• Commission Report Preparation: Monitor closing data and create internal spreadsheets and commission reports for approval by the commercial area.

⛳️ Requirements

• Education: Higher Education (in progress or completed) in Administration, Law, Commercial Management, or related disciplines.

• Note: Law students or graduates must NOT possess an active OAB registration.

• Experience: Prior experience in commercial support processes, back office, controllership, or operational assistance; experience in law firms or service providers is advantageous.

• Technical Skills: Capability and quickness in navigating multiple systems, client portals, and ERPs.

• Proficiency in Microsoft Office (particularly Excel for commission reports and Word).

• Familiarity with electronic signature tools.

• Behavioral Profile: Highly organized and detail-oriented (crucial for preventing errors in registrations, commissions, and reports).

• Process-oriented and disciplined in adhering to administrative and operational routines.

• Strong communication skills and a proactive approach to follow up on responses and track signature workflows.

🏝️ Benefits

• Meal voucher (VR).

• Home office allowance.

• Medical insurance (co-participatory).

• Childcare assistance.

• Partnership with SESC.