Accounts Payable Supervisor

This is a fully remote position, open to applicants in United States.

📋 Description

• Oversee the daily Accounts Payable operations for all Ensemble Performing Arts entities.

• Supervise, mentor, train, and provide performance evaluations for Accounts Payable Associates.

• Allocate and prioritize workloads for invoice entry, payment, and reconciliation.

• Track team performance in relation to turnaround time and accuracy standards.

• Offer backup support during employee absences or periods of high volume.

• Ensure timely and accurate entry of invoices into NetSuite across various business units.

• Review and authorize invoice coding and payment batches prior to their release.

• Reconcile designated bank account data within NetSuite.

• Detect and resolve discrepancies and exceptions related to payments.

• Manage the AP email queue, addressing vendor and internal inquiries.

• Handle escalated vendor questions regarding payment status, discrepancies, and account setups.

• Maintain vendor master records and assist with W-9 collection for year-end 1099 filings.

• Address missing information or approval delays with relevant internal parties.

• Supervise the RAMP credit card procedure and employee reimbursements.

• Identify opportunities for improving AP workflows and minimizing manual processes.

• Support AP journal entries and month-end closing tasks in NetSuite.

• Generate AP status reports and metrics for the Senior Disbursement Manager and finance leadership.

• Maintain documentation for AP procedures and internal controls, ensuring audit readiness.

⛳️ Requirements

• 3–5 years of experience in Accounts Payable.

• Minimum of 1 year in a leadership, senior, or supervisory role.

• Demonstrated ability to manage, coach, and develop a team in a fast-paced, deadline-oriented environment.

• Strong knowledge of ERP systems, with a preference for NetSuite.

• Familiarity with expense management tools such as Ramp.

• Comprehensive understanding of AP controls, vendor master maintenance, 1099 compliance, and payment approval processes.

• Proficient in Excel, including data validation, filtering, pivot tables, and reconciliation support.

• Exceptional attention to detail and organizational abilities.

• Capable of managing multiple priorities effectively.

• Strong, professional communication skills for interactions with vendors and across departments.

🏝️ Benefits

• Medical, Dental, and Vision insurance.

• Life and AD&D insurance coverage.

• Additional voluntary benefit plans.

• Paid Time Off (PTO).

• 401(k) with employer matching.

• Opportunities for professional growth.

• Fully remote work environment.