Accounts Payable Specialist I

This is a fully remote position, open to applicants in United States.

📋 Description

• Under direct supervision, the Contractor Accounts Payable Specialist is responsible for processing vendor requests, vendor invoices, and employee expense reimbursements promptly.

• Assists in the administration of the credit card program, which includes payment processing and reconciliation tasks.

• Offers administrative and accounting support, acting as the primary point of contact for vendors regarding inquiries about payments and invoices.

• Maintains a general understanding of cost centers, spending categories, and budget authorities.

• Manages incoming physical and electronic mail, distributing invoices to relevant team members.

• Reviews and prepares reconciliations for vendor invoices and statements, investigates overdue balances, discusses discrepancies with vendors, and updates management on progress.

• Aids management in correcting accounts when necessary.

• Processes and oversees credit card payments in line with established policies and payment schedules.

• Reviews and reconciles credit card transactions, ensuring all supporting documentation is complete, accurate, and in compliance with organizational policies.

• Assists in creating new vendors within the system.

• Ensures the accuracy of vendor tax documents.

• Participates in various vendor outreach initiatives.

• Conducts research on invoices concerning contracts and purchase orders, collaborating with functional departments to secure all necessary documents for timely payment.

• Delivers exceptional customer service to all stakeholders, including vendors, facilities, and colleagues.

• Escalates issues to the Accounts Payable Manager and budget authorities as necessary.

⛳️ Requirements

• An associate degree in Business Administration or Accounting, or a related field, or one (1) to two (2) years of relevant experience in an accounts payable and/or accounts receivable position utilizing Enterprise Resource Planning (ERP) software.

• Ability to engage as an active team member within the department and the organization, working towards shared goals.

• Capacity to uphold job-related, social, organizational, and ethical standards.

• Accepts personal accountability and endorses honesty and respect towards others, the organization, and oneself.

• Demonstrates the ability to develop new insights into situations and encourages innovative ideas.

• Capable of adjusting work approaches to achieve goals; open to change and new information; adapts to new information, changing conditions, or unexpected challenges.

• Basic understanding of accounting principles, practices, and processes related to accounts payable.

• Skilled in prioritizing tasks to meet deadlines while maintaining flexibility in the work environment in alignment with the organization’s values.

• Ability to protect sensitive information; exhibits strong integrity, professionalism, sound judgment, and problem-solving skills.

• Intermediate proficiency with computers and Microsoft Office Suite applications including Word, Excel, and Outlook.

• Strong interpersonal skills with the ability to effectively communicate with a diverse range of individuals and constituencies, listening sensitively and adapting communication to the audience, while consistently being open, honest, and candid.

• Proven written communication skills.

• Capable of working independently while fostering a cooperative spirit within a diverse team across a remote organization.

🏝️ Benefits

• Comprehensive well-being benefits for you and your family.