Accounts Payable / Receivable Specialist

📋 Description

• Accurately record daily cash receipts from various sources and ensure proper allocation to customer accounts.

• Act as a liaison with regional accounting departments across the country to resolve account inquiries, share documentation, and maintain consistency.

• Investigate unapplied payments, billing issues, account discrepancies, customer setups, and implement corrective measures.

• Assist in the preparation, documentation, and support for both internal and external audits.

• Monitor aging reports, reach out to customers via phone and email regarding outstanding balances, negotiate payment arrangements, and document collection efforts.

• Collaborate with regional offices through regular meetings to align on collection strategies.

• Refer severely delinquent accounts to management or third-party collections as necessary.

• Support month-end closing tasks and adhere to deadlines.

• Aid in the onboarding process for new acquisitions by facilitating the integration of accounts receivable processes, systems, and documentation.

• Comply with financial policies and internal controls while identifying opportunities for process improvement.

• Contribute to team training initiatives.

• Provide general administrative assistance, including regular mail pickup and delivery, answering and directing incoming calls, maintaining office cleanliness, and supporting various reception and front desk duties.

• Perform consistent and predictable work during scheduled or agreed-upon times.

⛳️ Requirements

• Strong skills in computer systems, with at least two (2) years of recent experience using Microsoft Office Suite (Word, Outlook, PowerPoint).

• Advanced proficiency in Excel and data entry, with excellent typing speed and accuracy required.

• Familiarity with D365 business applications is advantageous.

• Preferred minimum of two (2) years of recent successful office accounting experience (Accounts Receivable, Accounts Payable, collections, bookkeeping).

• High school diploma or equivalent required; Associate degree or higher in accounting, business, finance, or a related field highly preferred.

• Experience in customer management, cash receipts, collections, and reconciliations.

• Understanding of Generally Accepted Accounting Principles (GAAP).

• Outstanding written and verbal communication skills and interpersonal abilities with internal and external stakeholders at all employee levels.

• Strong organizational and prioritization skills; detail-oriented, efficient in time management, and capable of successful multitasking.

• Ability to maintain the confidentiality and discretion of sensitive information, protecting vendor and customer data.

• Excellent problem-solving abilities.

• Proven capacity to work effectively under deadlines and time constraints while remaining courteous and approachable in all interactions.

🏝️ Benefits

• None specified