Accounts Payable Associate

📋 Description

• Invoice Verification & Payment Processing: Ensure accurate verification and approval of invoices prior to payment, confirming correct pricing and compliance with company policies.

• Resolution of Discrepancies: Work collaboratively with internal teams and vendors to address discrepancies among invoices, purchase orders (POs), and item receipts.

• Management of Vendor Payments: Timely preparation and processing of payments to guarantee that vendors receive the correct amounts while optimizing early payment discounts.

• Credit & Account Reconciliation: Monitor and apply vendor credits for outstanding balances, returns, rebalances, and warranties, ensuring all accounts are kept current.

• Vendor Relationship Development: Build and maintain robust relationships with suppliers to ensure smooth and efficient financial transactions.

• Statement & Account Audits: Perform monthly reviews of vendor statements to detect and resolve any outstanding balances or discrepancies.

• Data Entry & System Oversight: Enter and maintain precise financial records utilizing NetSuite, ensuring data integrity and adherence to accounting standards.

• Communication with Internal & External Parties: Address inquiries from vendors and colleagues promptly and professionally, offering clarity and solutions as required.

⛳️ Requirements

• High school diploma or an equivalent international qualification

• 0-2 years of experience in Accounts Payable or a similar financial operations role

• Proficiency in data entry and financial systems

• Strong attention to detail, with the ability to spot discrepancies, verify information, and ensure financial precision

• Excellent written and verbal communication skills with a high level of proficiency in English to interact effectively with vendors and internal teams

• Proactive and problem-solving mindset with a strong capability to troubleshoot and efficiently resolve payment-related issues

• Ability to juggle multiple tasks, prioritize responsibilities, and meet deadlines in a fast-paced environment while maintaining excellent organizational skills

• Positive demeanor with a collaborative approach to working with cross-functional teams

🏝️ Benefits

• Comprehensive and affordable medical, dental, vision, and life insurance options

• Paid time off and holidays

• Mental health support and wellbeing program

• Company-provided equipment and a one-time $250 USD work from home stipend

• $750 USD annual professional development budget

• Company rewards and recognition program

• And more!