Junior Accounts Payable, AP Specialist

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the management of both physical and digital billing queues.

• Collect, audit, and systematically process invoice entries with a strong emphasis on a rigorous three-way matching process that aligns with purchase orders and receiving documents.

• Precisely code general expense invoices to the appropriate General Ledger (GL) accounts, verifying required authorization signatures and internal approvals.

• Accurately input transaction details, establish vendor profiles, and maintain documentation within the proprietary financial ERP database (Label Traxx).

• Perform weekly reviews of accounts payable aging, prepare payment runs, and process disbursements through ACH, paper checks, and credit card portals.

• Generate and upload Positive Pay files to online banking systems to protect company cash assets and prevent unauthorized transactions.

• Carry out monthly audits and reconciliations of company-issued credit cards, ensuring that business expenses are matched with receipts and accurately accounted for.

• Serve as the primary technical liaison for external vendors, professionally and promptly resolving account discrepancies, payment inquiries, and statement variances.

• Execute monthly reconciliations of vendor statements against internal accounts payable aging schedules to maintain accurate ledger balances.

• Compile, format, and present monthly expense and inventory accrual data to assist the senior accounting team during close cycles.

• Facilitate the validation of vendor setup, obtain completed W-9 forms, and directly support the annual 1099 compliance and reporting processes.

• Actively engage in cross-training for accounts receivable functions to provide reliable business-continuity support for the Accounts Receivable Associate.

• Assist with year-end financial audits and ad hoc reporting projects under the guidance of senior controllers.

⛳️ Requirements

• Bachelor’s degree focused on Accounting, Finance, or a related field.

• A minimum of 3 years of demonstrated, hands-on experience in accounts payable workflows within a corporate environment.

• Practical knowledge of accrual-basis accounting, reconciliations, and general ledger coding processes.

• Exceptional verbal and written communication skills in English, with the professional confidence to manage vendor relationships and collaborate with US management.

• Advanced proficiency in Microsoft Excel (particularly dynamic data lookup, logical nesting formulas, and spreadsheet organization) along with PC literacy in Google Workspace.

• Highly organized and detail-oriented self-starter, adept at managing repetitive tasks with speed, accuracy, and minimal supervision.

• Preferred hands-on experience with Label Traxx or similar industrial, print, or manufacturing ERP systems.

• Preferred background working with US-based clients, remote outsourcing agencies, or global freelancers.

• Proactive familiarity with AI-powered productivity or writing assistants is preferred.

🏝️ Benefits

• Potential benefits after contract renewal include paid sick leave, paid vacation leave, HMO health insurance, and 13th month pay.