This is a fully remote position, open to applicants in Philippines.

• Manage accounts payable by assessing supplier and subcontractor invoices, aligning them with purchase orders, and addressing any discrepancies.

• Accurately apply incoming payments, conduct regular bank reconciliations, and ensure that job records display the real-time financial status.

• Transform quotes into active projects and keep precise updates on job progress, installation timelines, and completion status.

• Prepare and distribute commercial invoices and progress claims along with all necessary supporting documentation.

• Generate, issue, and monitor purchase orders until finalization.

• Onboard subcontractors by verifying their business credentials, banking details, and compliance paperwork.

• Oversee insurance, certifications, and compliance renewals, ensuring all documentation is properly attached to job records.

• Maintain accurate product, pricing, and supplier information within the system, ensuring the correctness of codes and specifications.

• Assist with job costing, dispatch tracking, and job closure processes to guarantee precise financial reporting.

• Minimum of 3 years of experience in accounts payable, bookkeeping, or operational administration.

• Exceptional attention to detail with a structured and systematic approach to financial and operational responsibilities.

• Strong communication skills with the ability to collaborate effectively with both finance and operations teams.

• Capable of working independently while managing a consistent daily workflow with limited supervision.

• Previous experience in construction, flooring, or trades-related fields is highly preferred.

• Familiarity with ERP or job management systems (such as RFMS or similar platforms) is a plus.

• Competitive salary and benefits package.

• Opportunities for professional development and career advancement.

• Supportive work environment with a focus on teamwork and collaboration.

Accounts, Operations Administrator

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