Accounts and Payroll Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Review, validate, input, reconcile, and process supplier invoices.

• Handle approximately 30–50 overhead invoices daily.

• Examine invoices submitted by the Park and Service teams.

• Verify invoices for precision, completeness, and appropriate allocation.

• Resolve any discrepancies in invoices.

• Execute payments in accordance with company protocols.

• Assist in generating Accounts Receivable invoices.

• Provide payroll support as needed.

• Aid with general accounting and administrative tasks as directed by the Accounting Manager.

• Ensure the maintenance of accurate accounting records and documentation.

• Support the accounting operations across dealership locations in Brisbane, Gold Coast, and Newcastle.

• Collaborate closely with the Accounting Manager, accounting team, operational teams, and departments involved in invoice entry.

⛳️ Requirements

• Experience in Australian accounting is essential.

• Strong grasp of Australian accounting principles and practices.

• Familiarity with Accounts Payable and Accounts Receivable procedures.

• Understanding of fundamental accounting concepts, including assets, liabilities, and expenses.

• Exceptional attention to detail and precision.

• Strong numerical skills and reconciliation capabilities.

• Ability to manage a large volume of invoices and meet deadlines.

• Excellent organizational and time-management skills.

• Proficient written and verbal communication skills.

• Capability to work independently as well as collaboratively within a team.

• Previous experience in deal processing, vehicle sales support, or a related administrative role in Australia.

• Familiarity with DMS systems or CRM software is advantageous.

• Ability to thrive in a fast-paced environment while ensuring accuracy.

• Proficiency in Microsoft Excel, especially for reconciliation tasks, is highly valued.

• Experience with Xero, MYOB, QuickBooks, or other accounting/finance systems is highly regarded.

• ECLIPSE experience is beneficial.

• Payroll background, Accounts Receivable invoicing, automotive/dealership accounting, multi-location support, and high-volume invoice processing are desirable.

• Provision of a USB noise-cancelling headset, a functioning webcam, a computer with at least a 1.5 GHz processor and 8GB RAM, a main internet speed of at least 50 Mbps via cable, a backup internet speed of at least 25 Mbps, and dual monitors.

• BIR registration/contributions, NBI or Police Clearance, and a government-issued ID are required for independent contractors.

• Availability to work Monday to Friday, from 7:00 AM to 4:00 PM Manila time.

• An English proficiency test and a 1–2 minute self-introduction video are required.

• A personality test and reference check are mandatory.

• Willingness to adhere to Wingman IT, cybersecurity, monitoring, and productivity standards.

• Agreement to work under an independent contractor arrangement governed by Singapore law.

🏝️ Benefits

• 20 Paid Time Off days.

• Referral Bonus of 70 AUD for each successful referral to the Wingman platform.

• Annual opportunity to connect with the wider Wingman community.

• Dedicated Support Contact (CSM).

• Access to a network of fellow contractors and onshore specialists.

• Opportunities for upskilling through optional sessions, peer learning, and developmental pathways.

• Potential for additional contracts, Statements of Work, or expanded workloads.

• Involvement in high-impact projects with Australian partners.

• Flexibility and complete autonomy in work delivery.

• Support for HR, tax, and setup advisory services.

• Fully remote work contracts.

• Refundable AUD 200 placement payment, subject to specific conditions.