Accounting Specialist

This is a fully remote position, open to applicants in Oklahoma.

📋 Description

• Oversee accounts payable, accounts receivable, and financial records using QuickBooks.

• Review, categorize, and input vendor invoices along with business expenses.

• Confirm approvals and supporting documents prior to scheduling payments.

• Monitor payment deadlines, address billing discrepancies, and maintain vendor files.

• Keep track of outstanding payables and anticipated cash needs.

• Generate and dispatch customer invoices.

• Record payments and allocate them to the appropriate customer accounts.

• Track overdue balances, pursue collections, and resolve payment issues.

• Create accounts receivable aging reports and highlight collection concerns.

• Ensure accurate financial records and reconcile bank accounts, credit cards, and other assigned accounts.

• Track revenue and expenses by account, department, project, or customer.

• Maintain copies of receipts, invoices, and supporting documentation.

• Assist with monthly and year-end closing processes, including recording adjustments from the accounting firm.

• Act as the primary daily contact for the external accounting firm.

• Provide reconciled records, schedules, and documentation for tax preparation as well as monthly and year-end reporting.

• Investigate discrepancies, coordinate corrections, manage deadlines, and ensure timely submission of required information.

• Prepare monthly profit and loss statements, balance sheets, cash flow statements, and accounts payable and receivable aging reports.

• Identify financial trends and investigate any unusual transactions or changes.

• Compare results across different reporting periods and budgets when available.

• Deliver executive summaries that include findings, concerns, and suggested follow-up actions.

⛳️ Requirements

• Minimum of two years of bookkeeping or accounting experience, including accounts payable and accounts receivable.

• Practical experience with QuickBooks.

• Familiarity with accounting terminology and principles, such as accruals, journal entries, reconciliations, and the chart of accounts.

• Ability to read and interpret profit and loss statements, balance sheets, and cash flow reports.

• Experience collaborating with an outside accounting firm or CPA.

• Skills in analyzing financial data, identifying trends and discrepancies, and clearly communicating findings to executives.

• Proficiency in Microsoft Excel or Google Sheets.

• Strong attention to detail, organization, and follow-through.

• Professional communication skills and the ability to handle confidential information discreetly.

• Associate's or bachelor's degree in accounting, finance, business, or a related field, or equivalent practical experience (preferred).

• QuickBooks certification (preferred).

• Experience assisting with tax preparation, monthly closing, and year-end reporting (preferred).

• Familiarity with budgeting and cash flow forecasting (preferred).

• Reliable high-speed internet and a secure, quiet workspace.

• Comfort with using video conferencing tools during scheduled shifts.

• Capability to maintain confidentiality and safeguard patient health information (PHI) in a remote setting.

• Employee-provided equipment specifications: Windows 10/11, 8 GB RAM, 6 GB or more hard drive, .NET Framework 4.6.1 or later, mouse, headset, webcam, and a processor that meets the stated requirements.

🏝️ Benefits

• Work-from-home arrangement.

• Employee-provided WFH equipment.

• Desktop and dual monitors.

• Video conferencing tools and webcam equipment.