Accounting Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Ensure precise and comprehensive accounting records are maintained

• Handle the processing and recording of invoices, receipts, payments, deposits, journal entries, and adjustments

• Evaluate accounting documentation for completeness, accuracy, necessary approvals, and proper account coding

• Uphold the general ledger and subsidiary accounting records

• Generate account schedules, transaction summaries, aging reports, and various financial information

• Process vendor invoices, expense reports, payment requests, and accounts payable documentation

• Align invoices with purchase orders, contracts, receipts, policy records, or relevant supporting documentation

• Oversee invoice approvals, payment schedules, outstanding balances, and vendor inquiries

• Document customer receipts, insurance-related collections, refunds, and accounts receivable transactions

• Investigate and resolve discrepancies concerning invoices, payments, customer balances, vendors, carriers, and internal records

• Record and reconcile transactions related to insurance, including premiums, commissions, claims payments, recoveries, refunds, and carrier settlements

• Reconcile insurance subledgers, carrier statements, policy administration systems, claims systems, and general ledger accounts

• Prepare reconciliations for bank, credit card, accounts payable, accounts receivable, carrier, and general ledger

• Assist in month-end and year-end closing activities, including accruals, prepaid expenses, reclassifications, and cutoff procedures

• Support balance sheet schedules, income statement reports, cash reports, and management reporting packages

• Conduct basic variance analysis and examine changes in financial metrics

• Compile information for financial audits, tax submissions, regulatory reporting, and internal assessments

• Maintain accounting files, records, invoices, reports, and supporting documentation

• Adhere to accounting procedures, approval workflows, payment controls, and document retention policies

• Assist with internal control initiatives and identify processing errors or opportunities for process improvement

• Safeguard confidentiality and security of financial, customer, policyholder, claims, employee, and business information

• Carry out other accounting, reporting, and administrative tasks as assigned

⛳️ Requirements

• Associate or bachelor's degree in Accounting, Finance, Business Administration, or a related discipline

• Minimum of 1 year of experience in accounting, bookkeeping, accounts payable, accounts receivable, finance, or a similar role

• Familiarity with fundamental accounting principles, double-entry accounting, debits and credits, and general ledger activities

• Knowledge of accounts payable, accounts receivable, invoicing, payment processing, and account reconciliations

• Basic understanding of insurance accounting transactions, including premiums, commissions, claims, recoveries, and carrier payments

• Proficient in Microsoft Excel, including the use of formulas, sorting, filtering, and basic data analysis

• Experience with accounting software, enterprise resource planning systems, billing platforms, or financial reporting tools

• Strong attention to detail and dedication to accuracy

• Capable of organizing records, managing priorities, meeting deadlines, and adhering to established procedures

• Excellent communication skills in English, both written and verbal

• Ability to manage confidential information with discretion and professionalism

• Preferred experience in insurance, accounting, public accounting, financial services, or professional services

• Experience with QuickBooks, NetSuite, SAP, Oracle, Microsoft Dynamics, Xero, or similar systems is preferred

• Familiarity with U.S. GAAP, IFRS, statutory accounting principles, or insurance accounting practices is preferred

• Experience with bank reconciliations, month-end close, financial reporting, audit support, or expense tracking is preferred

• Progress towards an accounting, bookkeeping, finance, or related certification is preferred

• Advanced Excel skills are preferred

🏝️ Benefits

• Competitive compensation

• Opportunities for professional development and career advancement

• Supportive international environment

• Exposure to cross-functional teams and industry experts

• Practical experience in general accounting, insurance transactions, reconciliations, accounts payable, accounts receivable, and financial reporting