Accounting Assistant – AR/AP

This is a fully remote position, open to applicants in Illinois, +4 more states.

📋 Description

• Accurately prepare and issue customer invoices in a timely manner.

• Validate billing against proof of delivery, rate confirmations, and specific customer requirements.

• Apply incoming payments to outstanding invoices and address unapplied cash issues.

• Monitor aging reports and proactively follow up on overdue accounts via phone and email.

• Address billing disputes and short payments in collaboration with operations and sales teams.

• Send statements and escalate delinquent accounts according to company policy.

• Enter vendor and carrier invoices while matching them to corresponding loads.

• Prepare payment runs and manage the processing of payments to carriers and vendors.

• Reconcile vendor statements and resolve any discrepancies.

• Maintain well-organized electronic records.

• Professionally respond to inquiries from customers and vendors.

• Identify areas for process improvements and billing errors, and highlight recurring issues.

• Perform additional accounting duties as assigned.

⛳️ Requirements

• Minimum of 3 years of experience in an accounting position.

• Strong skills in negotiation and communication.

• Capability to work independently and manage multiple tasks in a fast-paced environment.

• Excellent problem-solving abilities with a knack for making swift decisions.

• Proficient in Excel.

🏝️ Benefits

• Salary.

• Commissions.

• Paid Time Off (PTO).

• 401k Savings Plan (Traditional & Roth Plans).

• Annual Corporate Sponsored 401k Contributions.

• Health Insurance.

• Dental Insurance - for employees and dependents.

• Vision Insurance - for employees and dependents.

• Short-term & Long-term Disability Insurance.

• Group Life Insurance.