Accounting and Billing Specialist

This is a fully remote position, open to applicants in Canada.

📋 Description

• Generate and distribute precise customer invoices in accordance with contractual agreements, pricing, and billing timelines.

• Oversee recurring, usage-based, enterprise, and various customer billing setups.

• Examine customer accounts to verify billing information, discounts, payment terms, and necessary documentation.

• Track outstanding receivables and engage with customers regarding overdue payments.

• Keep accurate records of collection activities, payment commitments, and account statuses.

• Address customer billing inquiries and resolve discrepancies promptly and professionally.

• Process credit notes, billing adjustments, refunds, and account corrections as needed.

• Log and reconcile customer payments received via Stripe, bank transfers, and other payment methods.

• Reconcile billing and payment details across financial, CRM, and internal administrative systems.

• Assist with month-end and year-end closing activities, including reconciliations, journal entries, and account analyses.

• Aid in maintaining the general ledger and ensuring transactions are classified accurately.

• Support accounts payable functions, including invoice review, coding, and payment preparation.

• Prepare documentation for audits, tax filings, diligence inquiries, and financial reporting.

⛳️ Requirements

• Diploma or bachelor's degree in Accounting, Finance, Business Administration, or a related field.

• Two or more years of experience in accounting, billing, accounts receivable, bookkeeping, or a similar finance operations position.

• Strong grasp of basic accounting principles, including accounts receivable, reconciliations, and general ledger activities.

• Experience in preparing invoices and managing customer collections.

• High proficiency in Microsoft Excel or Google Sheets, including formulas, lookups, filters, and data reconciliation.

• Familiarity with accounting software and payment platforms.

• Exceptional attention to detail and a strong commitment to accuracy.

• Strong organizational and time-management capabilities, with the ability to handle multiple priorities and deadlines.

• Clear and professional written and verbal communication skills.

• Ability to work independently in a fast-paced, remote environment while effectively collaborating across teams.

🏝️ Benefits

• Comprehensive health, dental, and vision benefits.

• Remote-first culture with flexible working arrangements.

• Opportunity to influence the future of a rapidly growing company and make a meaningful impact in the veterinary industry.