Accounting Administrative Assistant

This is a fully remote position, open to applicants in United States.

📋 Description

• Process and reconcile daily accounts receivable payments utilizing checks, wires, ACH, Stripe, and CRM systems.

• Apply customer payments to outstanding invoices while addressing discrepancies and unapplied cash.

• Conduct cash reconciliations and prepare documentation for bank deposits.

• Maintain records of payment transactions and supporting documentation.

• Generate and distribute invoices in accordance with contract terms.

• Oversee invoice approvals for DURA and Net 30 customers.

• Verify purchase orders against corresponding invoices.

• Process credit memos, billing adjustments, invoice corrections, and refunds.

• Assist with month-end billing, revenue recognition, AR aging analysis, reconciliations, and journal entries.

• Address customer billing inquiries through phone, email, and shared accounting inboxes.

• Send reminders for payments, collection letters, and account statements.

• Negotiate payment arrangements and resolve outstanding balances.

• Post lockbox activities in CRM and Stripe.

• Maintain accounts receivable filing systems and assist with audits.

• Identify opportunities for process improvements and support the Digital Office initiative.

• Provide backup support to accounting team members during peak periods or in their absence.

⛳️ Requirements

• 3–5 years of practical accounting support experience with substantial exposure to accounts receivable, invoicing, and payment processing.

• Proven experience in accurately processing a high volume of financial transactions.

• Strong grasp of AR aging, collections, and credit management principles.

• Familiarity with ACH, wire transfers, and credit card processing platforms.

• Capability to reconcile accounts, identify discrepancies, and resolve issues independently.

• Understanding of debits/credits, revenue recognition, and the accounts receivable cycle.

• Intermediate to advanced skills in Microsoft Excel, including VLOOKUP, pivot tables, formulas, and data analysis.

• Experience using CRM platforms like Salesforce and accounting software such as QuickBooks or Sage.

• Familiarity with Stripe, PayPal, or merchant services portals.

• Ability to generate reports and extract data for analysis and informed decision-making.

• Excellent written and verbal communication skills.

• Customer service experience managing sensitive financial discussions and disputes.

• Strong phone presence and professional email communication skills.

• Exceptional attention to detail and accuracy in work.

• Strong organizational, time management, and prioritization abilities.

• Ability to work autonomously with minimal supervision.

• Reliability, dependability, collaboration, adaptability, and discretion with sensitive financial information.

• Bachelor’s degree in Accounting, Finance, Business Administration, or a related field preferred.

• Associate’s degree with relevant experience will be taken into consideration.

• Certifications in bookkeeping, accounts receivable, or credit management are advantageous.

• Authorization to work in the country of application without sponsorship.

🏝️ Benefits

• Fully remote work environment.

• Inclusive, team-oriented culture.

• Opportunity to collaborate with peers globally.

• Cross-functional interaction.

• Professional development and continuous learning opportunities.