Virtual Executive Assistant – Real Estate Development

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Optimize executive workflows to enhance the CEO’s time management and priority alignment.

• Ensure visibility across all operational tasks, projects, and team commitments.

• Facilitate timely and effective decision-making for the CEO and leadership team.

• Boost company productivity by maintaining organized systems and dashboards.

• Foster team accountability and alignment regarding priorities, deliverables, and deadlines.

• Oversee the CEO’s calendar, scheduling, and daily tasks across various time zones.

• Coordinate travel logistics, including flights, accommodations, transportation, and meetings.

• Organize both internal and external meetings, including board-level discussions.

• Manage professional and occasional personal administrative tasks for the CEO.

• Ensure the CEO’s schedule is in line with company priorities.

• Serve as the central operational coordinator for all key tasks and projects.

• Monitor company priorities, deadlines, and deliverables among team members.

• Follow up with team members to guarantee commitments are fulfilled.

• Identify potential blockers or risks and proactively escalate them to leadership.

• Maintain operational visibility to keep the team aligned and productive.

• Optimize and manage the company’s Notion workspace.

• Track project updates, task ownership, and overarching company priorities.

• Ensure accountability by overseeing responsibility for deliverables and deadlines.

• Keep documentation and workflows current as the company evolves.

• Assist the CEO in maintaining a transparent operational dashboard.

• Manage meeting documentation by translating discussions into structured tasks.

• Participate in Zoom meetings to capture action items and summarize key outcomes.

• Brief the CEO on key takeaways, priorities, and next steps following meetings.

• Facilitate team access to the CEO for decisions or approvals.

• Assist with onboarding logistics for new team members when required.

• Support operational enhancements and process improvements as the company expands.

⛳️ Requirements

• Over 5 years of experience in executive assistance, operations coordination, or chief-of-staff support roles.

• Proven expertise in managing executive calendars, travel logistics, and complex scheduling.

• Exceptional organizational and task management abilities; adept at handling multiple priorities.

• Excellent proficiency in written and spoken English communication.

• Professional demeanor with the ability to engage with senior leadership.

• Proactive, anticipatory, and solutions-focused mindset.

• Comfortable managing upward and ensuring accountability across teams.

• High level of attention to detail and dependability with sensitive information.

• Confident participation in professional meetings and Zoom communications.

• Experience supporting founders or executives in startups or small high-growth teams (preferred).

• Previous experience in real estate development or investment environments (preferred).

• Familiarity with operational documentation and knowledge management systems (preferred).

• Experience with AI productivity tools or automation platforms (preferred).

• Background in operations, project coordination, or chief-of-staff style roles (preferred).

🏝️ Benefits

• Competitive Salary: Based on experience and skills

• Remote Work: Fully remote—work from anywhere

• Performance Bonus: Based on data accuracy, reporting timeliness, and overall sales efficiency

• Team Incentives: Recognition for maintaining 100% CRM hygiene and on-time reporting

• Generous PTO: In accordance with company policy

• Health Coverage for PH-based talents: HMO coverage after 3 months for full-time employees

• Direct Mentorship: Guidance from international industry experts

• Learning & Development: Ongoing access to resources for professional growth

• Global Networking: Connect with professionals worldwide