Virtual Executive Assistant, Operations Coordinator

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Serve as the gatekeeper for the calendars of the leadership team.

• Organize and manage all domestic travel arrangements for the leadership team.

• Act as the central point of coordination for the team.

• Oversee all administrative logistics for team-wide meetings and events.

• Function as the primary contact for all non-emergency communications from tenants.

• Proactively oversee the entire lease renewal process.

• Manage the complete leasing lifecycle when vacancies arise.

• Facilitate all non-emergency maintenance requests between tenants and the maintenance team.

• Keep precise and current digital tenant files in Google Drive.

• Dispatch rent payment reminders and handle follow-ups for late payments in accordance with company policy.

⛳️ Requirements

• 3-5+ years of demonstrated experience as a Virtual Assistant, Executive Assistant, or Travel/Team Coordinator is preferred.

• Experience in real estate is a significant advantage.

• Highly skilled in Google Workspace (Gmail, Calendar, Drive) and Asana.

• Proven track record in arranging complex travel and coordinating schedules for multiple individuals.

• Outstanding organizational and time-management abilities.

• Excellent communication skills in both written and spoken English.

• Capacity to manage sensitive information with discretion and reliability.

🏝️ Benefits

• A competitive salary that is paid consistently.

• A stable, full-time, long-term role with a growing organization.

• An opportunity to become an essential member of a dynamic and supportive team.

• The flexibility to work remotely from the comfort of your home.

• Opportunities for professional development as the company grows.