Virtual Executive Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee executive calendars across various time zones, ensuring precision and prioritization.

• Arrange both internal and external meetings, coordinating availability with stakeholders.

• Manage and organize inboxes, flagging priority messages and drafting responses as necessary.

• Ensure prompt follow-ups on emails, tasks, and action items.

• Maintain and update CRM systems, guaranteeing accurate contact records, activity logs, and pipeline monitoring.

• Provide support for CRM updates by keeping the system current, tracking notes, engagement history, and details for sales and nurturing activities.

• Generate CRM reports and assist leadership with data analysis and follow-ups.

• Help executives craft thoughtful, personalized follow-up communications with partners, clients, and prospects. This includes reviewing meeting notes, conducting background research on companies or stakeholders, synthesizing insights, and drafting action-oriented yet professional emails in line with company messaging and services.

• Prepare meeting agendas and monitor deliverables and next steps.

• Assist with documentation and coordination of internal communications.

• Support vendor coordination, scheduling logistics, and event planning as needed.

• Aid in travel arrangements when necessary.

• Track executive priorities, deadlines, and commitments.

• Maintain organized records, files, and workflow systems.

⛳️ Requirements

• Minimum of 4 years experience as a Virtual Executive Assistant supporting Top-Tier C-Level Executives.

• Strong skills in calendar, email, and administrative management.

• Familiarity with CRM platforms (HubSpot preferred or similar systems).

• Exceptional written and verbal communication skills in English.

• Strong research, synthesis, and business writing capabilities.

• High attention to detail and robust critical thinking skills.

• Demonstrated ability to multitask, prioritize, and meet deadlines.

• Tech-savvy and proficient in using productivity tools (Google Workspace, Microsoft Office, etc.).

🏝️ Benefits

• Experience remote flexibility and a results-oriented work culture.

• Become part of a collaborative global environment that appreciates efficiency and initiative.