Virtual Assistant, Contracts Administrator – German-speaking

This is a fully remote position, open to applicants in Romania.

📋 Description

• Provide administrative support including managing emails, scheduling appointments, and organizing files.

• Coordinate and oversee schedules for team members, including setting up meetings and appointments.

• Act as the main point of contact for incoming inquiries, responding promptly and professionally via email, phone, or other communication methods.

• Maintain precise records and databases, ensuring information is current and readily accessible.

• Assist in drafting, editing, and formatting documents, presentations, and reports.

• Organize travel arrangements, including booking flights, accommodations, and transportation for team members.

• Prioritize and manage tasks and deadlines, ensuring timely completion and follow-up on outstanding items.

• Develop and sustain positive relationships with clients, addressing their needs and inquiries promptly and professionally.

• Collaborate with team members to support various projects and initiatives, providing assistance and contributing ideas as needed.

• Support additional tasks and projects as assigned by team members, demonstrating flexibility and adaptability in a dynamic environment.

⛳️ Requirements

• Proficiency in the German language (B2 level or higher).

• Previous experience as a virtual assistant, administrative assistant, or a similar role is preferred.

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Gmail, Google Calendar, Google Docs).

• Outstanding written and verbal communication skills, with the ability to engage professionally with clients and team members.

• Strong organizational skills and attention to detail, with the capability to multitask and prioritize effectively.

• Proactive and self-driven, able to work independently and take initiative in task completion.

• Reliable internet connection and access to necessary equipment for remote work.

• High level of confidentiality and discretion when managing sensitive information.

• A bachelor's degree or relevant certification is an advantage.

🏝️ Benefits

• Competitive compensation.

• Professional development opportunities.

• Supportive team culture.