Virtual Assistant

This is a fully remote position, open to applicants in Egypt.

📋 Description

• Take ownership of the Chief Executive's calendar from start to finish, ensuring that all meetings, travel, and commitments are meticulously organized and strategically planned.

• Anticipate potential scheduling conflicts, proactively address any gaps, and ensure that the executive's time is safeguarded and utilized efficiently at all times.

• Prepare meeting spaces and assemble briefing materials for all on-campus and virtual meetings that are scheduled.

• Oversee all incoming and outgoing communications on behalf of the Chief Executive, including emails, voicemails, and written correspondence — ensuring prompt, professional responses consistent with organizational tone and branding guidelines.

• Serve as the main point of contact between the Chief Executive and internal staff, external partners, and stakeholders, facilitating clear and accurate information exchange in all directions.

• Draft, dispatch, and manage both templated and personalized communications, such as thank-you emails, congratulatory notes, bereavement messages, and follow-up correspondence.

• Monitor and drive progress on key organizational initiatives, identifying risks, escalating obstacles, and ensuring that deadlines are achieved across multiple concurrent projects.

• Plan, organize, and execute high-profile corporate events, private functions, fundraisers, and networking opportunities that align with organizational objectives and the executive's schedule.

• Arrange access to exclusive conferences, private galas, and members-only events; create VIP experiences that reflect the executive's brand and standards.

⛳️ Requirements

• A minimum of 3 years of experience providing direct support to a founder, executive, pastor, or senior organizational leader within a fast-paced environment.

• Proven expertise in advanced calendar management and intricate travel coordination across various time zones and priorities.

• A demonstrated history of project coordination with strong follow-through — capable of managing multiple initiatives simultaneously with minimal oversight.

• Experience in planning and executing high-profile events, VIP experiences, private gatherings, or large organizational functions.

• Background in managing or supervising administrative staff, volunteers, or support teams is highly preferred.

• Ability to handle sensitive communications and confidential information with the highest level of professionalism and discretion.

• Proficiency with Google Workspace, Planning Center Online, or similar project management and calendar tools.

🏝️ Benefits

• Fully Remote (Work from Home)