Virtual Assistant

This is a fully remote position, open to applicants in Philippines.

📋 Description

• Oversee the management of incoming athlete applications and the follow-up processes.

• Create and send communications to athletes utilizing templates and AI resources.

• Organize pre-coaching calls and ensure calendar accuracy.

• Dispatch welcome emails, agreements, and onboarding documents.

• Monitor the completion of agreements and setup of payments.

• Compile athlete profiles and onboarding information for coaches.

• Update and manage client lists, applications, and onboarding trackers.

• Supervise and refresh TrainingPeaks settings and athlete checklists.

• Carry out daily and weekly recurring administrative tasks.

• Assist in coach onboarding processes.

• Ensure that all systems, templates, and records are precise and current.

• Address ad hoc administrative and research tasks as required.

• Recognize inefficiencies and contribute to enhancing internal processes.

• Aid in podcast workflows including reviews, captions, thumbnails, uploads, and publishing checks.

• Revise automations and publishing details across various platforms.

• Support membership setup and bonus access for athletes.

⛳️ Requirements

• Possesses experience in editing marketing materials.

• Exceptionally organized with a keen eye for detail.

• Proficient in written English communication.

• Process-oriented, reliable, and effective.

• Self-assured in using spreadsheets, calendars, templates, and administrative systems.

• Proactive communicator who identifies issues promptly.

• At ease with quickly learning new tools and systems.

• Hands-on experience with AI tools for drafting, summarizing, and task assistance.

• Capable of juggling structured recurring tasks alongside ad hoc requests.

• Able to adhere to SOPs meticulously while employing independent thought.

🏝️ Benefits

• Opportunity to work in a dynamic and supportive environment.

• Access to professional development and training resources.

• Flexible working hours to promote work-life balance.