Virtual Assistant

This is a fully remote position, open to applicants in Philippines, +1 more state.

📋 Description

• Organize and manage both written and digital records, encompassing data entry and document administration.

• Coordinate calendars, schedules, and appointments across various time zones.

• Draft, proofread, and oversee correspondence, reports, and presentations.

• Conduct research, gather data, and supply information for informed decision-making.

• Prepare meeting agendas, minutes, and follow-up actions.

• Assist with meetings, conferences, and initiatives related to business development.

• Execute ad-hoc administrative tasks for different business units.

• Support sales teams by managing CRM systems, tracking sales processes, making outbound calls, and aiding in client communications.

• Assist with the implementation of new sales programs, procedures, and systems.

• Facilitate communication among internal teams, clients, vendors, candidates, and recruiters.

• Aid recruiting teams by managing ATS activities, sourcing candidates, LinkedIn outreach, email outreach, appointment scheduling, and conducting candidate interviews.

• Oversee invoicing, accounts receivable collections, bookkeeping, and financial transactions.

• Perform monthly reconciliations for bank and credit card statements.

• Assist with budgeting, financial reviews, and handling confidential financial documents.

• Utilize Excel to organize data, create charts, and produce reports.

• Manage digital files using Microsoft Office 365, Google Workspace, and ATS.

• Track project progress and communicate updates effectively.

⛳️ Requirements

• No specific educational qualifications are mandated.

• No particular years of experience are required.

• 1–3 years of experience in administrative roles, virtual assistance, recruiting, or bookkeeping is preferred but not essential.

• Proficient in QuickBooks.

• Proficient in Microsoft Office 365 or Google Workspace.

• Familiar with CRM platforms, Slack, ATS, and Zoom.

• Excellent written and verbal communication skills in English.

• Strong organizational abilities and capability to manage multiple tasks and deadlines.

• Independent problem-solving skills.

• Strong work ethic with a keen attention to detail.

• Ability to work autonomously.

• Flexibility to operate across various time zones.

• Capacity to adapt to changing business needs.

• Availability to work Monday to Friday, 8 AM–5 PM PST, with schedules adaptable to client requirements.

🏝️ Benefits

• Full-time remote work opportunities available for candidates residing in the Philippines.

• Contractual remote work options for candidates from India and LATAM.

• Monday to Friday work schedule.

• Chance to contribute to a dynamic and evolving team.

• Opportunity to make a meaningful impact within a growing company.