Virtual Assistant

This is a fully remote position, open to applicants in Germany.

📋 Description

• Scheduling appointments and coordinating calendars for management

• Preparing for and following up on meetings

• Maintaining task lists, follow-up reminders, and updating project statuses

• Systematic management of administrative processes

• Composing emails, letters, brief documents, and internal notes

• Conducting research on companies, contacts, projects, and market conditions

• Effectively preparing information and materials for decision-making

• Assisting in the organization of client projects

• Coordinating internal communications

• Managing digital filing systems

• Aiding in the creation of presentations, proposals, and fundamental project management tasks

• Maintaining the CRM system and performing preparatory administrative duties

• Assisting with invoice preparation in accordance with guidelines

⛳️ Requirements

• Proficient in both written and spoken German and English

• Previous experience as an assistant, virtual assistant, office manager, project assistant, or in a similar administrative capacity

• Highly trustworthy, discreet, and dependable work ethic

• Strong organizational abilities with a clear aptitude for prioritizing tasks

• Quick learner with proactive and independent thinking capabilities

• Confident in using email, calendars, Office applications, and cloud storage solutions

• Ideally, familiar with project management systems or CRM tools

• Professional communication skills in writing

• Careful management of confidential information

• Ability to work independently in a remote setting

• High standards of quality and consistent delivery capability

🏝️ Benefits

• Fully remote working opportunity

• Flexible working arrangement as a freelance role or part-time employment

• Direct collaboration with management

• Insight into strategy, company development, client projects, and operational management

• Modern consulting environment with well-defined processes and swift decision-making pathways

• Responsible assistant position with long-term professional growth prospects

• Professional and respectful teamwork