Virtual Assistant – AI

This is a fully remote position, open to applicants in South Africa.

📋 Description

• Daily monitoring and triaging of the inbox, identifying urgent or high-priority messages

• Compose, edit, and send replies on behalf of the founder when appropriate

• Organize inbox folders and labels, as well as archive or unsubscribe from unnecessary clutter

• Follow up on pending emails to ensure timely responses

• Arrange, confirm, and adjust meetings across various time zones

• Proactively address scheduling conflicts and maintain an updated calendar

• Prepare the founder with meeting agendas or relevant context in advance

• Research pertinent industry events, conferences, and meetups that are worthwhile to attend or sponsor

• Manage logistics, including registrations, travel arrangements, and scheduling around events

• Collect background information on existing clients prior to check-ins or renewals

• Investigate potential new clients and compile findings into structured briefs

• Assist with light project and issue tracking using Linear

• Help maintain organization of tickets, tasks, and statuses

• Handle ad hoc administrative duties as they arise

• Aid in the creation and documentation of simple processes (SOPs) for recurring tasks

⛳️ Requirements

• Previous experience with a project management or issue-tracking platform (e.g., Linear, Asana, Jira, Trello); familiarity with Linear is advantageous but not mandatory

• Experience managing email and calendars for an executive or founder

• Excellent written and verbal communication skills in English

• Highly organized, demonstrating strong attention to detail and follow-through

• Comfortable working independently and adapting to new tools and processes with minimal supervision

• Availability to work during Eastern Time (ET) hours

🏝️ Benefits

• 100% REMOTE

• $50 birthday bonus

• $200 testimonial bonus

• $500 monthly entry raffle

• NO TRACKER. NO PROBLEM